Project Planner, Medical Project Office

Role Summary

The Medical Project Office (MPO) Project Planner is primarily responsible for supporting tactical budget management and vendor contracting in support of MHI tactics. This position serves as an expert and leader in contract and vendor management and financial reporting to ensure compliance with all applicable AbbVie policies. The MPO Project Planners manage the process of contracting with vendors once final documentation has been provided (e.g., statement of work, work order, services agreement, bid waivers) including submitting and tracking to PO issuance, invoice processing, LBE gaiting, financial reconciliation and reporting. MPO Project Planners liaise directly with Finance, Purchasing, and Outsourcing to maintain awareness of the most current policies and/or templates and resolve issues as necessary.

Responsibilities

• Critically assess all vendor proposals and contracts to ensure compliance for assigned TAs and support areas. Submit documentation to Purchasing or Outsourcing for PO issuance. Monitor process to completion, address issues, and find compliant solutions. Complete new vendor setup documentation (including IT assessments).
• Collect, summarize, consolidate, and verify data from multiple sources for monthly budget tracking, reporting, and reconciliation.
• Perform monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods Recipient.
• Provide project and historical information, reporting, and tracking to support all finance planning cycles (monthly actuals, LBE, plan, transparency/sunshine reporting). Continuously monitor projects for issues that require resolution and communicate issues with stakeholders.
• Provide reports and data for accurate resource estimates. Compile and provide routine standard reports on a monthly and ad-hoc basis.
• Provide analysis for strategic management of HCP contracts and carryover liability. Partner with Office of Ethics & Compliance teams (Business Services Group, Central Consultancy Group) to verify accurate financial HCP obligations.
• Provide guidance to MHI team members on AbbVie policies and procedures related to MPO areas of responsibility. Assist with audits, compliance reporting and corporate initiatives as required.
• Coordinate monthly meetings with MPMs for assigned areas for project status and to support budget accuracy. Compile ad hoc data and analysis requests in coordination with TA MPM.
• Support and/or contribute to execution of GMA Tactics as assigned Medical Ad Board & Symposia Execution.

Qualifications

• Bachelor‚Äôs Degree in a technical, scientific or business-related field is required. Preference for MBA.
• Project management certification (e.g. PMP) and/or six sigma certification preferred.
• Minimum of 6+ years of operational and/or project management experience preferably in pharmaceutical industry.
• Applied knowledge of project management tools and processes (e.g. management of integration, scope, time, cost, quality, human resources, communications, risk and procurement).
• Confidence working with multiple systems to perform job responsibilities. Experience with the following systems is a plus: SAP ‚Äì ECC/SRM, EXCEL Pivot Tables, Qlik Vision Dashboard Reporting, APTTUS, Centris/C3, ACE, IRT.
• Experience with performance measurement, metric reporting, data analysis, and communication (e.g. metrics, dashboards)
• Consistently communicates in an accurate, emotionally intelligent, concise and inclusive manner.
• Ability to prioritize multiple projects and deadlines, and to adapt quickly to change in priorities.
• Builds strong relationships with peers and cross functionally with partners outside of the team to solve problems and drive results.