Project Manager, Global Material Review

Role Summary

Lead the Global Materials Review process for AbbVie promotional materials. Ensure cross-functional review by medical, regulatory, and compliance teams and others as required; operate with an audit-ready mindset. Provide expertise in content reuse, train brand teams on content reuse, and drive continuous process improvements across assigned brands.

Responsibilities

• Facilitate Medical/Regulatory meetings that include Marketing representatives to ensure the process runs efficiently, resulting in clarification and decisions (e.g., concept meetings, elevation meetings, strategy sessions). Consult with OEC and Legal when required.
• Provide expert process guidance and support for all individuals within the approval process; work with third-party suppliers and advertising agencies during project development, routing projects through the Med/Reg approval process.
• Act as a subject matter expert for Veeva Vault PromoMats; provide training to internal and external users.
• Contribute to the development of new content review workflows and processes.
• Contribute to content operational process improvement, searching out and recommending opportunities for increased efficiency.
• Monitor timelines for material approval as agreed by the Global Materials Review Grid (GRID).
• Work with AbbVie Global personnel to create agenda and schedule concept, collaboration, and review meetings; facilitate concept, collabs, and ad-hoc meetings.
• Identify when escalations are needed; communicate concerns or issues to AbbVie leadership in a timely manner.
• Collect and organize all guidance, decisions, and next steps from Global Material Review meetings and disseminate to members. Ensure all reviewer comments are implemented within each draft and final material.
• Approve the final approved version of the material post-review in the MR system. Confirm assets for the final approved material are included in Veeva.
• Provide solutions and contingency plans.
• Drive MLR audit process, provide proactive support.
• Lead and/or assist on special projects for the Global Materials Review Process, as needed; communicate with teams to ensure local review compliance.
• Manage Affiliate processes as required for local events (meetings, Congresses, etc.), as well as Co-creation processes, including concept reviews; provide Affiliates with Veeva Promomats project details if review is needed.
• Generate and lead best practices for content review and lifecycle management for assigned brands.
• Contribute to continuous process improvement through initiatives such as sharing best practices, peer reviews and performance audits.
• Measure MLR process KPIs, drive continuous improvement, efficiency and effectiveness of the process.
• Identify opportunities for MLR process automation so there can be increased focus on content.

Qualifications

• Project Management knowledge required. Knowledge and prior experience in marketing, and communication or advertising agency experience is a plus.
• Strong planning and organizational skills are required to successfully multitask and problem solve in a fast-paced environment.
• Ability to understand marketing campaign messaging for assigned brand; recognizes inconsistencies in campaigns and vocalizes to IBT; basic knowledge of brand references and trials. Share and document best practices and lessons learned to enhance overall functional and business success; proactively provides process expertise to internal and external clients.
• Knowledge and prior experience with AbbVie products, marketing, and communication or advertising agency experience is a plus.
• Expertise working in Adobe Acrobat; MS Word, MS Excel, MS PowerPoint and MS Project. Possesses ability to learn and adapt to other software tools as necessary.
• Print production knowledge is a plus.
• Minimum 3 years of experience in project management.

Education

• High School Diploma or GED required.
• BA degree or equivalent; 5+ years of related experience in design/advertising, pharmaceutical, or healthcare.

Skills

• Veeva Vault PromoMats expertise and training
• Adobe Acrobat proficiency; MS Word, MS Excel, MS PowerPoint, MS Project
• Print production knowledge (a plus)