Project Management Associate

Role Summary

The Project Management Associate provides coordination and operational support for Quality initiatives in a fast-paced biotechnology environment. The role focuses on project planning, tracking, and cross-functional alignment, with responsibilities including maintaining project plans, supporting the development and use of project management tools, and ensuring clear communication and follow-up on Quality deliverables. This role is suitable for an early-career professional who is organized, adaptable, and eager to grow project management skills within a rapidly evolving biotech organization.

Responsibilities

• Project Planning Support: Support the development and maintenance of project plans, timelines, and task trackers for Quality initiatives at Capricor
• Cross-Functional Coordination: Assist with coordinating cross-functional activities across Quality, Regulatory, Manufacturing, Clinical, and other internal teams
• Task and Milestone Tracking: Track project tasks, milestones, and action items; follow up with team members to support timely completion
• Risk and Issue Awareness: Help identify project risks, dependencies, and potential scheduling conflicts, escalating issues to the Project Manager as appropriate
• Project Management Tools: Support the creation, implementation, and maintenance of project management tools, templates, dashboards, and documentation
• Status Reporting and Communication: Prepare routine project status updates, meeting agendas, presentations, and summary materials for Quality leadership and stakeholders
• Meeting Coordination and Documentation: Attend and support project meetings, document decisions and action items, and distribute meeting notes
• Continuous Improvement Support: Assist with continuous improvement efforts by supporting the development of best practices and standard processes within Quality Business Operations
• Quality Deliverables Monitoring: Support monitoring of Quality goals, commitments, and deliverables across multiple concurrent projects

Qualifications

• Required: Bachelor’s degree with up to 2 years of experience in project coordination, project management, operations, or a related field; experience in biotech, life sciences, or regulated environments is a plus
• Required: Strong organizational skills with attention to detail and accurate documentation practices
• Required: Proficiency in MS Word, PowerPoint, and Excel; familiarity with project management or collaboration tools (e.g., Smartsheet, SharePoint) is preferred
• Required: Clear written and verbal communication skills with the ability to work effectively across cross-functional teams
• Required: Ability to manage multiple tasks and shifting priorities in a fast-paced environment
• Required: Willingness to learn, take direction, and grow within a project management function
• Required: Strong follow-through, accountability, and problem-solving skills
• Required: Results-oriented mindset with interest in Quality systems, compliance, and process improvement
• Required: Comfortable working in a collaborative, cross-functional team setting

Education

• Bachelor’s degree

Additional Requirements

• Hybrid work model (remote and onsite), with expectation of being onsite at least 1 day per week
• Occasional travel may be required
• Ability to sit and use a computer for extended periods
• Occasional lifting of materials up to 20 pounds