Project Coordinator, R&D - Foster City or Raleigh
Gilead Sciences
19 days ago
Remote friendly (San Francisco Bay Area)
United States
Operations
Key Responsibilities
- Project & Delivery Coordination: Maintain and coordinate project artifacts (project plans, RAID logs, status reports, meeting documentation); track and escalate action items, risks, issues, and dependencies to Project Manager/Program Lead; coordinate schedules, meetings, and deliverables; provide execution/administrative support to project leads (no ownership of overall scope, budget, or delivery accountability).
- Systems & Business Support: Gather, document, and clarify requirements with business users and technical teams (under guidance of assigned leads); support testing, validation/UAT coordination, and release activities; author/maintain system, process, and user documentation; support audits/inspections by ensuring documentation readiness (not validation/system owner).
- AI‑Enabled Project Coordination: Use AI-enabled tools to draft meeting summaries/status updates, organize/synthesize project information, and improve coordination efficiency/consistency; follow compliance/quality/governance expectations; identify automation/AI streamlining opportunities and recommend to leadership.
- Collaboration & Communication: Act as a central coordination point; facilitate communication among stakeholders, IT partners, and vendors; prepare/distribute project communications; escalate risks/issues/misalignment appropriately.
Basic Qualifications
- Bachelor’s degree + 4 years’ experience OR Master’s degree + 2 years’ experience.
Preferred Qualifications
- Experience with R&D/clinical/GxP systems; validation/audit/inspection readiness; regulated/complex technical or business application support; systems lifecycle (requirements, testing, validation/UAT, documentation); strong technical documentation and communication; AI-enabled productivity/documentation; Agile/hybrid/matrix environments; vendor/external partner coordination.
Salary/Benefits (as stated)
- Bay Area: $117,895–$152,570; Raleigh: $101,830–$131,780. May be eligible for discretionary bonus/long-term incentives, paid time off, and company-sponsored medical, dental, vision, and life insurance.
Application Instruction (if applicable)
- Current Gilead employees/contractors: apply via the Internal Career Opportunities portal in Workday.
- Project & Delivery Coordination: Maintain and coordinate project artifacts (project plans, RAID logs, status reports, meeting documentation); track and escalate action items, risks, issues, and dependencies to Project Manager/Program Lead; coordinate schedules, meetings, and deliverables; provide execution/administrative support to project leads (no ownership of overall scope, budget, or delivery accountability).
- Systems & Business Support: Gather, document, and clarify requirements with business users and technical teams (under guidance of assigned leads); support testing, validation/UAT coordination, and release activities; author/maintain system, process, and user documentation; support audits/inspections by ensuring documentation readiness (not validation/system owner).
- AI‑Enabled Project Coordination: Use AI-enabled tools to draft meeting summaries/status updates, organize/synthesize project information, and improve coordination efficiency/consistency; follow compliance/quality/governance expectations; identify automation/AI streamlining opportunities and recommend to leadership.
- Collaboration & Communication: Act as a central coordination point; facilitate communication among stakeholders, IT partners, and vendors; prepare/distribute project communications; escalate risks/issues/misalignment appropriately.
Basic Qualifications
- Bachelor’s degree + 4 years’ experience OR Master’s degree + 2 years’ experience.
Preferred Qualifications
- Experience with R&D/clinical/GxP systems; validation/audit/inspection readiness; regulated/complex technical or business application support; systems lifecycle (requirements, testing, validation/UAT, documentation); strong technical documentation and communication; AI-enabled productivity/documentation; Agile/hybrid/matrix environments; vendor/external partner coordination.
Salary/Benefits (as stated)
- Bay Area: $117,895–$152,570; Raleigh: $101,830–$131,780. May be eligible for discretionary bonus/long-term incentives, paid time off, and company-sponsored medical, dental, vision, and life insurance.
Application Instruction (if applicable)
- Current Gilead employees/contractors: apply via the Internal Career Opportunities portal in Workday.