Project Coordinator, Medical Affairs

Role Summary

The Project Coordinator is responsible for the internal management of assigned projects from initiation through completion. The Project Coordinator ensures the efficient flow of projects by tracking and monitoring all details, including overall project timelines, current deliverables, and next steps, ensuring all project details are captured and maintained across PM-specific tools and platforms. The Project Coordinator communicates relevant information to the appropriate department(s) and acts as a strong leader to enforce internal processes, anticipate problems, and provide immediate solutions while maintaining an in-depth understanding of Protara’s processes and procedures.

Responsibilities

• Excellent organizational and collaboration skills.
• Exhibit strong attention to detail.
• Display a team-oriented approach.
• Excellent time management and multi-tasking skills.
• Intuitive and strategic thinker, with the ability to forecast, troubleshoot problems and provide immediate and effective solutions.
• Lead day-to-day project management responsibilities for assigned workstreams, including updating daily trackers, maintaining updates to weekly internal status reports, organizing kickoff meetings, and refining timelines.
• Communicate project details clearly—written and verbal—such as current status, immediate next steps, and deliverables across various channels.
• Own the creation and maintenance of action items within the internal time-tracking system in alignment with the outlined scope of works.
• Track and monitor routing of projects to appropriate team members, adhering to Protara process and ensuring quality control.
• Demonstrate comprehensive knowledge of Protara systems and procedures for tracking projects and submissions.
• Participate in and conduct Project Management team meetings.
• Assist with operational initiatives beyond typical PM duties to assigned workstreams.

Education

• Bachelor’s degree in marketing, management, advertising, communications, or related field, and/or equivalent work experience.
• 5+ years of professional work experience within a biotechnology or pharmaceutical setting.
• Product launch experience preferred.
• Knowledge of Microsoft Office Suite required.

Qualifications

• Must be proficient in MS Office Suite.
• Strong quantitative skills.
• Highly resourceful team player, with the ability to be effective independently.
• Excellent oral and written communication skills.
• Strong analytical skills required for financial evaluations for deals.
• Strong organization and planning skills.
• Excellent interpersonal skills and the ability to work well with all levels of management, employees, and external stakeholders.
• Strong work ethic, self-motivation, dedication, results orientation, and entrepreneurial mindset; ability to excel in a small-company environment.
• Demonstrated ability to engage with new customers, with strong presentation and interpersonal skills—a persuasive, reason-based personality.
• Ability to quickly set priorities and develop practical plans; attention to detail; ability to manage multiple priorities.

Skills

• Possess an encouraging, can-do attitude.
• Ability to think on your feet during negotiations with third parties and during internal discussions of risks and strategy.

Additional Requirements

• Travel: Moderate travel required; average 30%–40% travel with variation based on business imperatives, for attendance at meetings and conferences.