Project Coordinator
Takeda
August 14, 2026
Remote friendly (Cambridge, MA)
United States
$89,900 - $141,240 USD yearly
Operations
Project Coordinator will facilitate and manage business operations and non-portfolio priorities for R&D and Global Medical DD&T (RDGM-DDT), including culture initiatives, process and operational excellence support, department training coordination, and employee onboarding. Provide overall coordination, project management support, and on-site logistics in a cross-functional matrix environment.
Responsibilities
- Independently drive on-site logistics coordination for RDGM-DDT events/face-to-face meetings (room planning/setup, catering, visitor access/welcome, AV/technology readiness) and serve as on-site point of contact.
- Provide project management support for business & culture initiatives (milestone tracking, action-item follow-up, cross-workstream communication, proactive outreach to identify/address needs).
- Support operational excellence and process design workstreams (collate metrics, maintain process artifacts including DAI framework, coordinate stakeholder working sessions, track action items/milestones).
- Serve as training coordinator (manage training curriculum, coordinate with stakeholders on requirements, monitor compliance).
- Develop/maintain MS Teams and SharePoint systems for RDGM-DDT operational information (org charts, headcount tracking, distribution lists); keep sites up to date.
- Coordinate employee onboarding with emphasis on the in-person first-day journey (access/workspace readiness, resource requests, welcome announcements, checklist items).
Qualifications
- Bachelor’s degree preferred.
- 5–8 years administrative, business operations, or project coordination experience with exceptional project management; executive/administrative assistant transitioning to operations/coordination is well suited.
- 2 years experience in pharmaceuticals/biotech/technology preferred.
- Experience with Takeda processes highly desirable.
Skills
- Initiative; works independently and collaboratively; adapts to changing priorities.
- Builds relationships; communicates professionally (written/verbally).
- Proficient with SharePoint, Microsoft Teams, Microsoft Office.
- Detail-oriented; prioritizes and manages multiple activities; problem-solves in cross-functional settings; handles confidential information discreetly; supports inclusive, collaborative, matrixed culture and employee engagement.
Responsibilities
- Independently drive on-site logistics coordination for RDGM-DDT events/face-to-face meetings (room planning/setup, catering, visitor access/welcome, AV/technology readiness) and serve as on-site point of contact.
- Provide project management support for business & culture initiatives (milestone tracking, action-item follow-up, cross-workstream communication, proactive outreach to identify/address needs).
- Support operational excellence and process design workstreams (collate metrics, maintain process artifacts including DAI framework, coordinate stakeholder working sessions, track action items/milestones).
- Serve as training coordinator (manage training curriculum, coordinate with stakeholders on requirements, monitor compliance).
- Develop/maintain MS Teams and SharePoint systems for RDGM-DDT operational information (org charts, headcount tracking, distribution lists); keep sites up to date.
- Coordinate employee onboarding with emphasis on the in-person first-day journey (access/workspace readiness, resource requests, welcome announcements, checklist items).
Qualifications
- Bachelor’s degree preferred.
- 5–8 years administrative, business operations, or project coordination experience with exceptional project management; executive/administrative assistant transitioning to operations/coordination is well suited.
- 2 years experience in pharmaceuticals/biotech/technology preferred.
- Experience with Takeda processes highly desirable.
Skills
- Initiative; works independently and collaboratively; adapts to changing priorities.
- Builds relationships; communicates professionally (written/verbally).
- Proficient with SharePoint, Microsoft Teams, Microsoft Office.
- Detail-oriented; prioritizes and manages multiple activities; problem-solves in cross-functional settings; handles confidential information discreetly; supports inclusive, collaborative, matrixed culture and employee engagement.