PRC Coordinator- Contract

Overview

The contractor will support the Promotional Review Committee (PRC) process by coordinating submission logistics, ensuring compliance with internal processes, and facilitating cross-functional collaboration across marketing, regulatory, medical, legal, and creative teams.

• Reporting to:     Director, Creative
• Location:          Fully Remote
• Employment Type: Contract, $40/.00/hr 

Required Qualifications & Experience

The contractor should possess the following qualifications:

• Familiarity with the MLR (Medical, Legal, Regulatory) review process within aesthetics, pharmaceutical, biotech, or other FDA-regulated life sciences environments
• Experience working with Veeva Vault or similar promotional review/content management systems
• Demonstrated ability to review materials for accuracy, completeness, and compliance prior to submission
• Experience collaborating cross-functionally with marketing, regulatory, medical, legal, and creative stakeholders
• Background in traffic coordination or project management within an agency, marketing, or commercial team
• Minimum of 2–3 years of professional experience in a corporate environment
• Proficiency in Microsoft Office applications

Core Competencies (Soft Skills)

• Strong organizational skills with exceptional attention to detail
• High level of accountability and accuracy in reviewing and tracking submission materials
• Ability to manage multiple deadlines with strong time management skills
• Process-oriented mindset with the ability to adapt to changing priorities
• Proactive, self-motivated, and reliable
• Clear and professional communication skills across cross-functional teams

Scope of Work / Responsibilities

The contractor will be responsible for:

• Coordinating PRC submission logistics and managing timelines to ensure materials are submitted and reviewed on schedule
• Maintaining dashboards to track current, upcoming, and completed submissions, including review stages, job codes, and deadlines
• Managing submission materials within Veeva Vault, ensuring all required components are complete prior to review
• Performing quality control checks to ensure accuracy, completeness, and adherence to PRC requirements
• Documenting reviewer feedback, requested revisions, and next steps, and communicating updates to stakeholders
• Collaborating with cross-functional teams, including PR, Regulatory, Medical, Legal, Marketing, Operations, and Creative Studio, to route materials through the review process
• Providing operational support during periods of high submission volume
• Assisting with preparation for PRC review meetings as needed