Paralegal

Role Summary

Paralegal responsible for comprehensive legal and administrative support to the Legal Department, enabling attorneys to focus on strategic and complex matters. Supports corporate governance, compliance, contracts, and regulatory coordination in a public life sciences company.

Responsibilities

• Corporate Governance & Public Company Support
  • Assist with preparation and filing of corporate documents, including board and committee materials, minutes, and consents.
  • Support attorneys in preparing and reviewing SEC filings (e.g., Forms 3, 4, 5, Section 16 tracking, proxy statement inputs).
  • Maintain corporate records, stock ledgers, and entity management systems.
• Contracts & Transactions
  • Draft, review, and proof contracts such as vendor agreements, consulting agreements, confidentiality agreements, clinical trial agreements, and service contracts.
  • Manage the contract intake and execution process, including tracking, filing, and coordinating with internal stakeholders.
  • Liaise with external parties and coordinate signature and filing processes.
• Compliance & Risk
  • Support monitoring of compliance with corporate policies, codes of conduct, and relevant regulations (FDA, SEC, HIPAA, GDPR as applicable).
  • Assist with internal investigations, audits, and responses to inquiries from regulatory agencies.
  • Research statutes, regulations, and case law to support compliance and risk management.
• Intellectual Property & Clinical/Regulatory Coordination
  • Assist in organizing and maintaining intellectual property files, coordinate with outside counsel on filings, docketing, and deadlines.
  • Provide administrative support for clinical and regulatory document review (e.g., confidentiality agreements, data sharing agreements).
  • Maintain document control and ensure alignment with regulatory requirements.
• General Legal Support
  • Prepare, proof, and file legal documents with appropriate entities.
  • Conduct legal research using digests, practice manuals, and online tools.
  • Track litigation and assist with discovery, case monitoring, and coordination with outside counsel.

Provide updates to internal stakeholders on progress of legal matters.

Qualifications

• Bachelor‚Äôs degree required; Paralegal certificate preferred.
• Minimum 5 years of paralegal or legal operations experience, ideally within a public company or life sciences/biotech setting.
• Strong knowledge of corporate governance, contracts, and compliance processes.
• Experience supporting SEC filings and public company requirements a plus.
• Familiarity with intellectual property and regulatory/clinical research documentation are desirable.
• Proficient with Microsoft Office Suite and contract management systems.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.

Strong interpersonal skills with the ability to interface across all levels of the organization and with external partners.

Working Conditions

This position operates in an office setting, in person. Job may additionally require incumbent to be available outside of these hours to handle priority business needs.

Physical Requirements

This is a mostly sedentary role