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Operations Coordinator

Capricor Therapeutics Inc.
4 days ago
Full-time
On-site
San Diego, CA
Operations

Responsibilities

    Workplace Operations  

    • Conduct daily walkthroughs of office and common areas to ensure the workplace is clean, safe, and functioning properly.  

    • Monitor restrooms, breakrooms, conference rooms, and shared spaces for cleanliness and supply levels.  

    • Ensure hallways, exits, and doorways remain clear and compliant with safety standards.  

    • Report or coordinate resolution of maintenance or facility issues (lighting, plumbing, furniture, etc.).  

    • Submit and track facilities or janitorial service requests. 

    Visitor & Badge Management  

    • Ensure all visitors follow company check-in procedures.  

    • Support reception or front desk operations as needed.  

    • Coordinate temporary badges or access requests.  

     Parking & Site Coordination  

    • Monitor company parking areas to ensure spaces are used appropriately.  

    • Distribute parking passes when needed.  

    • Address parking issues or coordinate with building management when necessary.  

     Workplace Experience  

    • Serve as a visible and approachable point of contact for employees regarding workplace needs.  

    • Assist with room setups, small internal events, or meetings.  

    • Support onboarding logistics (workspace readiness, badge coordination, etc.).  

    • Help maintain an organized, welcoming office environment.  

     Safety & Compliance  

    • Ensure fire exits, safety doors, and emergency routes remain unobstructed. 

    • Escalate safety concerns promptly to leadership or facilities teams.  

    • Support workplace policies regarding access control, safety, and shared space usage.  

     Facilities Coordination  

    •  Work with janitorial, maintenance, and building management teams to resolve issues.  

    • Track recurring workplace needs and escalate trends when necessary.  

Requirements

    Required  

    • 2+ years experience in workplace operations, facilities support, office management, or a similar role  

    • Strong attention to detail and ability to notice issues before they become problems 

    • Excellent communication and customer service skills  

    • Ability to work independently and prioritize tasks  

    • Comfortable working in a highly visible, employee-facing role  

    • Ability to walk the facility frequently throughout the day