Office Administrator
Immunome, Inc.
4 days ago
On-site
Bothell, WA
Corporate Functions
Position Overview
The Office Administrator performs functional and administrative tasks to support day-to-day operations, including reception, resource supply, and customer service. Supports meeting coordination, catering meals, and vendor management. Reports to the Director of Labs and Facilities.
Responsibilities
Office Operations:
- Receive and direct guests and phone calls.
- Manage guest access (badges, NDAs, etc.).
- Support company events.
- Submit service requests to internal facilities, building facilities, and janitorial staff.
- Follow safety protocols and plans; serve as a standing member of the safety committee.
- Provide backup for shipping and receiving.
- Collect and distribute mail.
- Facilitate office and breakroom operations.
- Resolve employee concerns efficiently and competently.
Resource Management:
- Stock office supplies and amenities.
- Collaborate with operations staff.
- Manage coffee and snacks.
- Identify cost-saving opportunities.
- Manage vendors for various services.
Qualifications
- 1 year of Office Administration, laboratory, or equivalent experience.
- Biotech/Pharmaceutical experience preferred.
- Excellent customer service skills.
- Ability to learn new systems quickly.
- Communication and problem-solving abilities.
- Organized and detail-oriented; able to manage multiple tasks/projects simultaneously.
The Office Administrator performs functional and administrative tasks to support day-to-day operations, including reception, resource supply, and customer service. Supports meeting coordination, catering meals, and vendor management. Reports to the Director of Labs and Facilities.
Responsibilities
Office Operations:
- Receive and direct guests and phone calls.
- Manage guest access (badges, NDAs, etc.).
- Support company events.
- Submit service requests to internal facilities, building facilities, and janitorial staff.
- Follow safety protocols and plans; serve as a standing member of the safety committee.
- Provide backup for shipping and receiving.
- Collect and distribute mail.
- Facilitate office and breakroom operations.
- Resolve employee concerns efficiently and competently.
Resource Management:
- Stock office supplies and amenities.
- Collaborate with operations staff.
- Manage coffee and snacks.
- Identify cost-saving opportunities.
- Manage vendors for various services.
Qualifications
- 1 year of Office Administration, laboratory, or equivalent experience.
- Biotech/Pharmaceutical experience preferred.
- Excellent customer service skills.
- Ability to learn new systems quickly.
- Communication and problem-solving abilities.
- Organized and detail-oriented; able to manage multiple tasks/projects simultaneously.