Meetings & Events Senior Planner

Role Summary

Meetings & Events Senior Planner responsible for delivering strategic meeting planning for a variety of meetings independently and with the support of preferred logistics vendors. Focus on seamless execution of highly complex events, fostering strong relationships with global teams and suppliers. Requires strong HCP/Compliance knowledge and the ability to act as a solid meetings management resource internally and externally.

Responsibilities

• Provides strategic guidance support and management to preferred logistics agencies on an event-by-event basis.
• Strong project management skills managing multiple projects, vendors, and processes.
• Consult and navigate cross-functional planning teams, vendors, and Business Owners through complex logistical planning by setting roles & responsibilities, adherence to HCP compliance and transfer of value, meeting best practices and strategy, and expectation of deliverables.
• Demonstrated ability to build and manage complex budgets and guide vendors to manage multiple budgets with different timelines and deliverables.
• Identify and resolve day-to-day matters related to project requirements, cross-functional processes, and vendor management operations.
• Build and maintain strong partnerships with Business Owners and consult on meeting goals & objectives to provide strategic support solutions.
• Ability to strategically engage and advise Business Owners across diverse meeting formats and therapeutic areas
• Must possess ability to manage, communicate and interact with various of levels of internal business owners in professional and knowledgeable manner at all times
• Strong adherence to internal & HCP compliance, transparency rules and reporting, knowledge and understanding of GDPR requirements.
• Ability to travel domestically and globally at least 30% of the time.

Qualifications

• Bachelor‚Äôs Degree
• 5+ years of global meeting & event planning experience
• Previous Pharmaceutical Experience a plus
• Supplier/Vendor management experience a plus

Knowledge/Skills

• Proficient and professional meeting planning experience in a corporate setting.
• Strong organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders.
• Experienced contract negotiations skills with in-depth understanding of hotel and venue legal and business terms. Ability to guide negotiations of venue and vendors contracts, securing the best possible terms to provide the company with flexibility, financial security and cost saving opportunities.
• Strong verbal and written communication skills, comfortable in group and individual presentations across all levels of the organization.
• Strong knowledge of HCP Compliance regulations and ability to apply critical thinking to identify and escalate compliance risks while adhering to guidelines and monitoring team adherence.
• Committed to delivering the highest level of customer service.
• Flexibility and ability to navigate ambiguity and succeed in a rapidly changing, fast-paced, deadline-driven environment with multiple priorities.

Education

• Bachelor‚Äôs Degree

Additional Requirements

• Proficient in Microsoft Office suite.
• Prior working knowledge of Cvent Event Management software program preferred.
• CMP and/or CMM Certification (a plus but not required)