Meetings & Events Senior Planner

Role Summary

The Senior Meetings & Events Planner will be responsible for delivering strategic meeting planning for a variety of meetings independently and with the support of preferred logistics vendors. This role will be skilled in ensuring seamless execution of highly complex events while fostering strong relationships with global teams and suppliers. The ideal candidate will demonstrate problem-solving and interpersonal skills with a global point of view, and partner with cross-functional planning teams to ensure meeting logistics and planned activities are aligned and support the overall meeting goals and objectives. The ideal candidate must possess strong HCP/Compliance knowledge and experience and the ability to act as a solid meetings management resource both internally and externally.

Responsibilities

• Provides strategic guidance support and management to preferred logistics agencies on an event-by-event basis.
• Strong project management skills managing multiple projects, vendors, and processes.
• Consult and navigate cross-functional planning teams, vendors, and Business Owners through complex logistical planning by setting roles & responsibilities, adherence to HCP compliance and transfer of value, meeting best practices and strategy, and expectation of deliverables.
• Demonstrated ability to build and manage complex budgets and guide vendors to manage multiple budgets with different timelines and deliverables.
• Identify and resolve day-to-day matters related to project requirements, cross-functional processes, and vendor management operations.
• Build and maintain strong partnerships with Business Owners and consult on meeting goals & objectives to provide strategic support solutions.
• Ability to strategically engage and advise Business Owners across diverse meeting formats and therapeutic areas
• Must possess ability to manage, communicate and interact with various of levels of internal business owners in professional and knowledgeable manner at all times
• Strong adherence to internal & HCP compliance, transparency rules and reporting, knowledge and understanding of GDPR requirements.
• Ability to travel domestically and globally at least 30% of the time.

Qualifications

• Required: Bachelor’s Degree
• Required: 5+ years of global meeting & event planning experience
• Preferred: Previous Pharmaceutical Experience
• Preferred: Supplier/Vendor management experience
• Required Knowledge/Skills: Proficient and professional meeting planning experience in a corporate setting
• Required Knowledge/Skills: Strong organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders
• Required Knowledge/Skills: Experienced contract negotiations skills with in-depth understanding of hotel and venue legal and business terms
• Required Knowledge/Skills: Strong verbal and written communication skills, comfortable in group and individual presentations across all levels of the organization
• Required Knowledge/Skills: Strong knowledge of HCP Compliance regulations and ability to apply critical thinking to identify and escalate compliance risks
• Required Knowledge/Skills: Committed to delivering the highest level of customer service
• Required Knowledge/Skills: Flexibility and ability to navigate ambiguity in a fast-paced, deadline-driven environment
• Required Knowledge/Skills: A desire to be part of an innovative company transforming lives

Education

• Bachelor’s Degree

Skills

• Proficient and professional meeting planning experience in a corporate setting
• Strong organization and time management skills with ability to manage multiple projects and stakeholders
• Contract negotiations with hotel and venue terms; ability to guide negotiations for favorable terms
• Strong verbal and written communication; comfortable presenting to diverse audiences
• Knowledge of HCP Compliance regulations and ability to identify and escalate risks
• Customer service orientation
• Adaptability to ambiguity and rapid changes
• Interest in joining a company focused on transforming lives

Additional Requirements

• Proficient in Microsoft Office
• Experience with Cvent Event Management software preferred
• CMP or CMM Certification is a plus but not required