Medical Affairs Project Manager, Associate Director (Hybrid)

Role Summary

The Project Management Associate Director leads the integration, creation, and execution of complex Medical Affairs development plans. They partner with project leaders and cross-functional teams to maintain fully integrated project plans that ensure deliverables are on time, within scope, and within budget. The role involves comprehensive communication, including status reporting, risk management, and escalation of issues to cross-functional stakeholders and Senior Management, and supports process improvements across the department.

Responsibilities

• Operationally supports the Medical Affairs team in development, implementation, and progress tracking of Integrated Medical Strategy Plans; tracks progress and KPIs
• Facilitate the review of plans and projects through governance committees and ensure appropriate follow-through to achieve approved program/project objectives
• Independently leads teams for multiple, complex projects
• Develops plans, budgets, goals, and logistics for projects, gaining cooperation and consensus
• May serve as Project Leader for multiple complex projects involving interaction with cross-functional teams
• Regularly interacts with functional areas beyond own department
• Conducts complex scenario planning to proactively provide analysis and recommendations on alternative plans, along with the associated assumptions and risks
• Effectively summarizes key information such as program progress, timeline updates, and risk/opportunity assessments for periodic presentations to management
• Proactively provides key project issues and status to senior management to ensure alignment
• Compiles succinct reports and prepare minutes for select internal meetings; methodically tracks all action items, and finds new ways to stay abreast of these multi-dimensional tasks
• Maintain frequent communication with the network of cross-functional internal and external stakeholders so that all parties are aware of current program status, issues, contingencies, and milestones
• Contributes to the best practices of project management to support the continued success and evolution of the department. Responsible for identifying opportunities to drive process improvements and work cross-functionally to improve ways of working
• Coordinates the tools used within the department
• May mentor junior project managers in department

Skills

• Highly skilled at enabling goals of projects and effectively moving projects forward
• Proficient in Project Management tools (Smartsheet, MS Project or equivalent)
• Specialized, in-depth knowledge of development project planning and possesses comprehensive knowledge in multiple program areas
• Significant experience in managing complex project teams and personnel; highly skilled at coaching and mentoring other professionals, maintaining procedural and ethical standards and cultivating healthy team morale
• Highly effective communicator (verbal and written) within all levels of the department and cross functionally throughout the organization; communicates complex ideas across project boundaries, gaining alignment and persuading others to take action or adopt a different point of view
• Able to manage a large portfolio of complex projects effectively, ensuring alignment with corporate goals

Education

• Typically requires a Bachelor's degree
• Typically requires 8 years of work experience, or the equivalent combination of education and experience, in project management, preferably within Medical Affairs, Clinical Development, or within the pharmaceutical industry