Manager, Medical Affairs Operations

Role Summary

Manager, Medical Affairs Operations will oversee day-to-day operations within Medical Affairs, ensuring efficiency, compliance, and seamless execution across key programs and initiatives. This role manages financial operations, advisory boards, congresses, symposia, grants, and systems/tools, enabling cross-functional medical execution in partnership with the Medical Affairs Leadership Team and cross-functional operations outside Medical Affairs.

Responsibilities

• Operational Oversight & Efficiency
  • Lead day-to-day Medical Affairs operations, ensuring smooth execution across programs and initiatives.
  • Streamline processes and enable efficient ways of working across Medical Affairs.
• Financial Operations
  • Manage contracts, purchase orders, invoicing, bills, and financial tracking.
  • Deliver financial reporting versus plan, ensuring transparency and accountability.
• Advisory Board Operations
  • Manage advisory board planning, contracts, and operational execution.
  • Oversee KOL logistics and contract execution, where needed.
• Congress Operations & Logistics
  • Lead medical congress planning and execution including booth and tabletop logistics, KOL engagement, and cross-functional coordination.
  • Ensure operational readiness and compliance for congress activities.
• Grants Review Committee [Symposia, Sponsorship, and Continuing Medical Education]
  • Serve as coordinator for the Grants Review Committee, managing intake of CME and non-CME medical education grant requests.
  • Organize review committee meetings, agendas, and decisions.
  • Collect and analyze post-event outcome reports, manage medical education dashboards, and ensure reporting accuracy.
  • Manage logistics, tracking, and reporting for symposia, sponsorships, and CME programs.
  • Ensure compliance and alignment with Medical Affairs objectives.
• Investigator Sponsored Research & Trials
  • Oversee payments and operational processes for investigator-sponsored trials.
  • Manage investigator-sponsored research operations, ensuring compliance and timely execution.
• Centralized Knowledge Management
  • Oversee centralized document management systems to ensure proper storage, organization, and accessibility of Medical Affairs materials.
  • Maintain document repositories, version control, and archiving processes to support compliance and operational efficiency.
• Cross-Functional Execution
  • Enable cross-functional medical execution and operational process flow.
  • Partner with organizational operations leads to ensure alignment and operational efficiency across functions, where applicable.
• Dashboards & Reporting
  • Develop and maintain medical dashboards and calendars to track activities and performance.
  • Provide clear reporting to leadership on operational metrics and outcomes.

Qualifications

• Bachelor’s degree in life sciences, healthcare, or related field preferred.
• 3-5 years of experience in biopharma operations.
• Strong background in financial operations, contracts, and vendor management.
• Experience managing advisory boards, congresses, symposia, and CME logistics.
• Familiarity with grants management.
• Proficiency in systems/tools such as contract management platforms and medical dashboards.
• Excellent organizational, stakeholder management, and communication skills.
• Demonstrated ability to streamline processes and drive operational efficiency.

Skills

• Operationally disciplined with strong attention to detail.
• Skilled in cross-functional collaboration and stakeholder engagement.
• Strong financial acumen and reporting capabilities.
• Effective communicator with ability to synthesize complexity into clear, actionable insights.
• Committed to continuous improvement and compliance.