Legal Coordinator

Role Summary

Administrative Legal Coordinator to support attorneys and paralegals in the Corporate Litigation Group. The successful candidate will be highly organized, detail-oriented, flexible and able to multi-task.

Responsibilities

• Managing multiple and/or complex calendars; prioritizing schedules and maintaining confidentiality of information
• Coordinating meetings across multiple time zones
• Arranging travel and catering; processing expense reports
• Setting up engagement letters and tracking invoices; maintaining case files and calendars
• Registration of visitors, activation of badges for site visits, ordering supplies
• Updating attorneys on changes in company policies and upcoming deadlines
• Providing back-up administrative support to the Vice-President of the Corporate Litigation Group

Qualifications

• Required: Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience
• Preferred: 6+ years of related experience in legal and administrative functions supporting attorneys
• Preferred: Prior law firm or in-house law department experience
• Preferred: Proficiency in Outlook, Word, Excel, and PowerPoint, including spreadsheet and presentation skills
• Preferred: Demonstrated diplomacy and discretion
• Preferred: High degree of accuracy, attention to detail, and proactive approach
• Preferred: Experience interfacing with executives
• Preferred: Experience communicating verbally and in writing with a broad spectrum of internal and external contacts
• Preferred: Professional written and verbal communication experience
• Preferred: Successful time management and project management experience
• Preferred: Excellent judgment
• Preferred: Associate’s degree

Skills

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; strong spreadsheet and presentation skills
• Diplomacy and discretion in handling confidential information
• High accuracy, attention to detail, and proactive work style
• Effective communication with executives and a broad range of internal and external contacts
• Strong organizational and time-management abilities

Education

• Associate’s degree (preferred)
• High school diploma / GED (minimum requirement for basic qualification path)