IP Paralegal II/IP Docket Clerk

Role Summary

IP Paralegal II/IP Docket Clerk

Responsibilities

• Responsible for organizing and maintaining records, deadlines and documents, and communicating actions and deadlines to all stakeholders
• Analyzes, interprets, and dockets correspondence correctly per respective countries' laws and regulations
• Ability to create specialty reports based on specific data requests
• Provides ad-hoc training on the IP docketing database to global team members
• Assists the Docketing Manager with the development and implementation of new docketing policies and procedures to enhance user service while mitigating risk
• Collaborates with team members to enhance procedures and develop best practices
• Assists with project management of file transfers including managing incoming data quality from transferring-in portfolios and partners with the attorney and paralegal teams throughout the transfer in process
• Ensures the accuracy and completeness of docketing deadlines from documents that are received from either the USPTO within the requirements set by the Code of Federal Regulations, clients, all other Non-US government agencies, and/or Non-US associates
• Regularly identifies and escalates data discrepancies and coordinates corrective action with directly and/or in collaboration with the Docketing Manager
• Provides backup coverage for the daily download of USPTO eOffice Actions as directed
• Assists with and/or leads project work, including but not limited to verifying data related to acquired patent assets
• Demonstrates a nimble response to change
• Able to work with and contribute to an inclusive, accountable, high-performing team
• Participates in a feedback-rich, psychologically safe culture that enables talent development
• Collaborates with team members to innovate workflows and processes
• Ability to apply a critical thinking skillset to daily operations
• Excellent time management skills that applies the correct priority to the workload
• Proactive in taking ownership of daily work and seeing it through to completion
• Strong ability to communicate effectively with attorneys, management, and support staff, acting as a liaison with various internal departments as well as with outside counsel firms and foreign agents across multiple office sites and across time zones
• Willingness to assist others with courtesy and cooperation is essential
• Knowledgeable in Microsoft OfficeSuite applications, including Word, Excel, OneNote, SharePoint, Teams, and PowerPoint
• Ability to quickly adapt to new software, services and platforms

Qualifications

• The ideal candidate will have a Bachelors' degree with 4 years of legal work experience, or 8+ years of work experience or 6+ years with a Paralegal certificate. The candidate will also demonstrate the ability to manage multiple responsibilities and maintain a high level of attention to detail. Five years of docketing experience and familiarity with IP data management systems are preferred. Strong oral and written communication skills, along with the ability to work proactively both independently and as part of a team, are essential.