Human Resources Coordinator

Role Summary

The HR Coordinator serves as the central point of contact for the employee lifecycle, supporting recruitment coordination, onboarding, record maintenance, and compliance efforts in a fast-growing biotech environment. By ensuring accurate documentation, seamless coordination of HR processes, and responsive support to employees and managers, this role strengthens people operations and fosters a positive, inclusive workplace culture to enable mission-driven growth as the company advances its pipeline.

Responsibilities

• Serve as the primary point of contact for routine HR inquiries, including holiday calendars, employment verification requests, org charts, policy guidance, benefits navigation, and general HR process support
• Coordinate interview scheduling, candidate communications, reference checks, background checks, and pre-employment requirements in collaboration with recruiters and hiring managers
• Assist with new hire onboarding and orientation activities, ensuring timely and accurate completion of documentation (e.g., I-9, E-Verify, compliance forms, offer letters, and system setups)
• Maintain and audit employee personnel files (digital and physical) to ensure accuracy, confidentiality, completeness, and compliance with company policies and regulations
• Support HRIS updates, payroll-related inputs (e.g., PTO tracking, corrections, bonus spreadsheets), and processing of employee status changes (e.g., promotions, transfers, terminations)
• Prepare HR documents, employee communications, reports, meeting materials, tracking logs, and other administrative support as needed
• Assist with benefits administration tasks, including open enrollment preparation, form tracking, and addressing routine employee benefit questions
• Support performance review and training cycles by tracking deadlines, preparing materials, coordinating sessions, and maintaining related records
• Help maintain compliance with employment regulations, including labor law postings, mandatory training records, EEO data collection/reporting, and policy updates (with emphasis on California-specific requirements)
• Coordinate HR meetings, employee events, culture-building initiatives, and company-wide communications to enhance engagement and morale
• Perform other HR duties and special projects as assigned from time to time

Qualifications

• Required: 1–3 years of HR support experience (e.g., HR Coordinator, HR Assistant, or similar role) in a professional environment; biotech, pharmaceutical, or life sciences industry experience a plus
• Preferred: Bachelor’s degree in Human Resources, Business Administration, or a related field
• Required: Strong organizational skills, meticulous attention to detail, and proven ability to manage multiple priorities and deadlines in a dynamic, fast-paced setting
• Required: Excellent verbal and written communication skills with a customer-service oriented mindset and professionalism in all interactions
• Required: High level of integrity with the ability to maintain strict confidentiality and handle sensitive information with discretion
• Preferred: Familiarity with HRIS (e.g., ADP, Workday) and ATS systems
• Preferred: Basic knowledge of employment regulations and best practices; experience with California HR compliance (e.g., wage/hour laws, paid sick leave)
• Required: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document preparation, data tracking, and reporting
• Required: Ability to handle occasional extended hours depending on departmental needs (e.g., during peak hiring, open enrollment, or events)

Additional Requirements

• Primarily office-based with tasks involving HR documentation, system updates, employee interactions, and coordination activities
• Requires prolonged periods of computer use for data entry, document preparation, email communication, and HR system management
• May involve occasional lifting of office materials up to 15 pounds
• Ability to navigate standard office environments and participate in occasional employee events or meetings