Human Resources Coordinator

Responsibilities

• Serve as the primary point of contact for routine HR inquiries, including holiday calendars, employment verification requests, org charts, policy guidance, benefits navigation, and general HR process support.
• Coordinate interview scheduling, candidate communications, reference checks, background checks, and pre-employment requirements in collaboration with recruiters and hiring managers.
• Assist with new hire onboarding and orientation activities, ensuring timely and accurate completion of documentation (e.g., I-9, E-Verify, compliance forms, offer letters, and system setups).
• Maintain and audit employee personnel files (digital and physical) to ensure accuracy, confidentiality, completeness, and compliance with company policies and regulations.
• Support HRIS updates, payroll-related inputs (e.g., PTO tracking, corrections, bonus spreadsheets), and processing of employee status changes (e.g., promotions, transfers, terminations).
• Prepare HR documents, employee communications, reports, meeting materials, tracking logs, and other administrative support as needed.
• Assist with benefits administration tasks, including open enrollment preparation, form tracking, and addressing routine employee benefit questions.
• Support performance review and training cycles by tracking deadlines, preparing materials, coordinating sessions, and maintaining related records.
• Help maintain compliance with employment regulations, including labor law postings, mandatory training records, EEO data collection/reporting, and policy updates (with emphasis on California-specific requirements).
• Coordinate HR meetings, employee events, culture-building initiatives, and company-wide communications to enhance engagement and morale.
• Perform other HR duties and special projects as assigned from time to time.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 1–3 years of HR support experience (e.g., HR Coordinator, HR Assistant, or similar role) in a professional environment; biotech, pharmaceutical, or life sciences industry experience a plus.
• Strong organizational skills, meticulous attention to detail, and proven ability to manage multiple priorities and deadlines in a dynamic, fast-paced setting.
• Excellent verbal and written communication skills with a customer-service oriented mindset and professionalism in all interactions.
• High level of integrity with the ability to maintain strict confidentiality and handle sensitive information with discretion.
• Familiarity with HRIS (e.g., ADP, Workday) and ATS systems preferred.
• Basic knowledge of employment regulations and best practices; experience with California HR compliance (e.g., wage/hour laws, paid sick leave) a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document preparation, data tracking, and reporting.
• Ability to handle occasional extended hours depending on departmental needs (e.g., during peak hiring, open enrollment, or events).

Work Environment / Physical Demands

• Primarily office-based with tasks involving HR documentation, system updates, employee interactions, and coordination activities.
• Requires prolonged periods of computer use for data entry, document preparation, email communication, and HR system management.
• May involve occasional lifting of office materials up to 15 pounds.
• Ability to navigate standard office environments and participate in occasional employee events or meetings.