Human Resource Coordinator

Topcon Positioning Group is headquartered in Livermore, California, USA (topconpositioning.com). We design, manufacture and distribute productivity tools for developing a brighter future. Whether cultivating the earth or building upon it, Topcon brings innovation in workflow automation and seamless connectivity of data to construction, geopositioning and agriculture industries focused on developing a sustainable tomorrow. Topcon is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, religion, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, genetic information, or other legally protected status. To learn more about Topcon career opportunities go to www.topconcareers.com. Topcon Solutions serves the AEC industry as the retail division to Topcon Positioning Systems, and an Autodesk Platinum Partner. The technology offerings, workflows, and productivity solutions between these two brands are why Topcon Solutions is a leader in the industry. Our vast product portfolio, technical expertise across brands, and business savvy industry knowledge are unmatched. Supporting our customers with training, technical support, consulting & repair is our specialty. 16 locations, covering 20 states. Solutions Is Our Middle Name.   Position Summary The Human Resources Coordinator plays a key role in supporting day-to-day HR operations with approximately 200 employees across 14 U.S. locations and growing. This role is primarily responsible for employee onboarding, coordinating recruitment activities, and providing entry-level benefits administration support. The ideal candidate is organized, detail-oriented, customer-focused, and comfortable working in a fast-paced, multi-location environment. Key Responsibilities Onboarding & Employee Lifecycle Support Coordinate and manage the full onboarding process for new hires across multiple states and locations Prepare and distribute offer letters, onboarding packets, and new hire documentation Ensure completion of I-9s, E-Verify (if applicable), background checks, and new hire paperwork in compliance with federal and state regulations Enter, update, and maintain employee records in the HRIS Partner with managers to ensure smooth first-day and first-week onboarding experiences Support employee status changes, transfers, promotions, and terminations as needed Recruitment Coordination Post job openings to internal and external job boards Coordinate interview scheduling with hiring managers and candidates across multiple time zones Communicate with candidates throughout the hiring process to ensure a positive candidate experience Track applicants and hiring activity in the applicant tracking system (ATS) Benefits Administration (Entry-Level) Assist with benefits enrollment for new hires, life events, and annual open enrollment Support benefits audits and data accuracy between vendors and the HRIS Coordinate benefit eligibility tracking and documentation Escalate benefits issues to benefits vendors or broker as appropriate HR Operations & Compliance Maintain employee personnel files in accordance with record retention requirements Assist with HR audits, compliance reporting, and policy administration Support HR projects and initiatives as assigned Provide general administrative support to the HR department Qualifications Bachelor’s degree in human resources or related field 1–3 years of HR, recruiting coordination, or administrative experience Experience supporting multi-location or hourly workforce environments preferred Excellent written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, Outlook) Experience in construction, retail or skilled trades environments is a plus Familiarity with HRIS and ATS platforms HR certification (PHR, aPHR, SHRM-CP) or interest in pursuing certification is a plus Competencies & Skills Highly organized with strong follow-through, attention to detail and handling confidential information with discretion Customer-service mindset with employees and candidates Ability to manage multiple priorities in a fast-paced environment Comfortable working independently as well as collaboratively Adaptable and solutions-oriented Strong interpersonal skills across diverse teams and locations Work Environment Standard business hours with flexibility to support multiple time zones Occasional travel may be required Office and field interaction in a construction retail setting Expected Base Pay Range: $28.00 to $35.00 Hourly The base pay range included is a projected hiring range for a position, level and potential work location(s) listed. Topcon provides the compensation range that it in good faith believes it might pay and/or offer for this position. This compensation range is based on a full-time schedule. Benefits*: Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits. We also offer time off for our employees to recharge. Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements. Topcon reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation; individual candidate compensation may be determined based on individual skills, experience, training, certifications, education, final work location and other factors not related to an applicant’s sex or other status protected by local, state, or federal law. Changes in the position level, location or other factors associated with the role may change the final determined compensation. The recruiter can provide additional information during the hiring process. *Topcon time off policies can vary as well as roles which are exempt or non-exempt. For hourly (“non-exempt”) employees, we offer personal paid time off which accrues in accordance with local standards. For salaried (“exempt”) employees, we offer a flexible paid time off policy giving you flexibility to take time when needed, while supporting business needs. All paid time off policies are in accordance with or exceeding local law. Employees working at least 30 hours per week are eligible for our Health and Welfare benefit package. EEO Statement: We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status We are Topcon. We collaborate, create and distribute disruptive technologies that help businesses flourish through improved processes, machine automation and data services. We design and manufacture productivity tools for building a better future. Whether cultivating the earth or building upon it, Topcon brings innovation in workflow automation and seamless connectivity of data to infrastructure and agriculture industries with a focus on developing a sustainable tomorrow. Learn more here.