Executive Assistant, People and Culture, Global SPC

Role Summary

Executive Assistant, People and Culture, Global SPC. Location: Morristown, NJ or Cambridge, MA.

Responsibilities

• Provides anticipatory, white-glove administrative support
• Serves as confidential liaison on highly sensitive issues to other senior executives and members of the People & Culture team
• Complex calendar orchestration across multiple time zones‚Äì proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings
• Travel arrangements ‚Äì coordinate domestic and international travel needs
• Event coordination ‚Äì arrange and support both internal as well as off-site meetings and events including venue, A/V, catering, etc.
• Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers. Arrange and provide support for meetings
• Provides detailed agendas for international visitors, including Executive Committee members, such as setting up their meetings, hotel and ground logistics
• Anticipates manager‚Äôs needs for various commitments and prepares accordingly
• Provides routine administrative support and maintains files according to business standards. Support the consolidation, preparation and/or design of documents, spreadsheets, and presentations
• Expense reports ‚Äì process expenses accurately and in a timely manner
• Track invoices and purchase orders
• Utilize Workday and other People & Culture tools as needed and requested

Qualifications

• High School Diploma or GED and 10+ year's administrative experience.
• Advanced Microsoft Office suite proficiency; WorkDay, Sharepoint content administration; AI agents
• Experience in fast-paced, matrixed organization
• Bachelor‚Äôs Degree strongly preferred
• Experience in project management
• Experience working transversally and in a multinational environment
• Excellent verbal and written communication skills
• High ethical standards, maintenance of confidentiality
• Flexibility with time, working across multiple time zones

Skills

• Proactive time management; highly organized; ability to partner with high energy level executive
• Ability to organize and execute multiple priorities with a sense of urgency
• Ability to break down complex tasks and simplify processes
• Outstanding oral and written communication skills
• Advanced proficiency with digital tools and quick adoption of emerging technologies
• Intuit subtile office dynamics and exercise good judgment
• Ability to interact with diverse audiences and adapt communication style
• Maintains high level of confidentiality and work independently

Education

• High School Diploma or GED required; Bachelor's degree preferred