Executive Assistant, Global Commercial Org
Jazz Pharmaceuticals
1 month ago
Remote friendly (Philadelphia, PA)
United States
Corporate Functions
Brief Description
The Executive Assistant, Global Commercial Organization will provide administrative and operational support to a global leadership team in the Commercial business. Supports multiple leaders and team members, including the Chief Medical Affairs Officer (CMAO) and select members of the Global Commercial Leadership Team (GCLT).
Essential Functions/Responsibilities
- Coordinate and manage complex scheduling for multiple leaders and team members across global time zones (UK, East and West Coast)
- Serve as a calendar delegate; prioritize meeting requests, resolve scheduling conflicts, and optimize leaders’ time
- Organize and schedule team meetings, leadership meetings, and department-wide sessions
- Support logistics for virtual and occasional in-person meetings (materials, technology, and meeting details)
- Arrange domestic and international travel (itineraries and corporate travel system coordination)
- Prepare and submit expense reports accurately and timely (e.g., Concur)
- Maintain distribution lists, organization charts, and team documentation
- Collaborate with other administrative professionals globally to deliver consistent support across multiple sites
- Coordinate logistics for on-site meetings when required
- Act as a point of contact for team administrative needs and support smooth day-to-day team operations
- Manage and/or coordinate projects as assigned (e.g., engagement, conferences, off-site meetings)
Required Knowledge, Skills, and Abilities
- 3–5 years professional experience in a senior administrative or business support role for one or more senior executives
- Ability to excel in a fast-paced global environment (preferably biotech/pharmaceuticals)
- Effective written and oral communication skills; strong interpersonal skills
- Proactive problem-solving and critical thinking for complex, non-routine issues
- Ability to prioritize and multi-task; work with little/no direction; build collaborative relationships
- High integrity and discretion
- Strong organizational and time management skills
Education and Licenses
- HS Diploma required
- Bachelor’s Degree preferred
Benefits (US)
- Eligible for discretionary annual cash bonus/incentive compensation (depending on role) and discretionary equity grants
- Medical, dental, vision, 401(k), and flexible paid vacation
Compensation (US)
- Base pay range: $77,600.00 - $116,400.00
Application Instructions (as stated)
- If you are a current Jazz employee, apply via the Internal Career site.
The Executive Assistant, Global Commercial Organization will provide administrative and operational support to a global leadership team in the Commercial business. Supports multiple leaders and team members, including the Chief Medical Affairs Officer (CMAO) and select members of the Global Commercial Leadership Team (GCLT).
Essential Functions/Responsibilities
- Coordinate and manage complex scheduling for multiple leaders and team members across global time zones (UK, East and West Coast)
- Serve as a calendar delegate; prioritize meeting requests, resolve scheduling conflicts, and optimize leaders’ time
- Organize and schedule team meetings, leadership meetings, and department-wide sessions
- Support logistics for virtual and occasional in-person meetings (materials, technology, and meeting details)
- Arrange domestic and international travel (itineraries and corporate travel system coordination)
- Prepare and submit expense reports accurately and timely (e.g., Concur)
- Maintain distribution lists, organization charts, and team documentation
- Collaborate with other administrative professionals globally to deliver consistent support across multiple sites
- Coordinate logistics for on-site meetings when required
- Act as a point of contact for team administrative needs and support smooth day-to-day team operations
- Manage and/or coordinate projects as assigned (e.g., engagement, conferences, off-site meetings)
Required Knowledge, Skills, and Abilities
- 3–5 years professional experience in a senior administrative or business support role for one or more senior executives
- Ability to excel in a fast-paced global environment (preferably biotech/pharmaceuticals)
- Effective written and oral communication skills; strong interpersonal skills
- Proactive problem-solving and critical thinking for complex, non-routine issues
- Ability to prioritize and multi-task; work with little/no direction; build collaborative relationships
- High integrity and discretion
- Strong organizational and time management skills
Education and Licenses
- HS Diploma required
- Bachelor’s Degree preferred
Benefits (US)
- Eligible for discretionary annual cash bonus/incentive compensation (depending on role) and discretionary equity grants
- Medical, dental, vision, 401(k), and flexible paid vacation
Compensation (US)
- Base pay range: $77,600.00 - $116,400.00
Application Instructions (as stated)
- If you are a current Jazz employee, apply via the Internal Career site.