EXECUTIVE ASSISTANT, FINANCE

Summary

We are seeking an individual with exceptional administrative skills to support our Chief Accounting Officer, Senior Vice President Finance, and members of the Finance team. This position will be full time onsite at Carlsbad office.

Responsibilities

• Manage complex calendars for Chief Accounting Officer and SVP Finance, i.e., scheduling meetings, conferences, teleconferences & webinars across global time zones
• Coordinate with assistants across the organization for extensive calendar interaction
• Manage all aspects of travel (domestic and international)
• Proactively anticipate needs of the members of the department, in identifying and implementing work practices that can contribute to departmental efficiency and productivity
• Professionally represents Ionis with external clients and maintain healthy relationships with all partners
• Maintain appropriate level of confidentiality
• Coordinate department meetings ensuring distribution of key materials
• Manage logistics and coordinate on-site and off-site events
• Prepare expense reports in a timely manner
• Provides individualized support to the broader team, as needed, including providing assistance scheduling ad hoc meetings
• Update and maintain department distribution lists
• Assist with compiling and editing PowerPoint presentations, as requested
• Maintain department office supplies
• Provide back up support to administrative staff and company receptionist as needed
• Other duties as assigned

Requirements

• At least 6 years of executive administrative experience, preferably supporting finance executives
• Maintains confidential information with highest level of integrity
• Demonstrates professionalism and experience interacting daily with executives both internal and external
• Requires strong MS Office skills; experience with SharePoint, Concur and Coupa a plus
• Excellent attention to detail and a strong work ethic under the pressure of deadlines
• Team player who thrives in a fast-paced environment
• Problem-solver with the ability to multi-task
• Takes direction from multiple supervisors and able to prioritize assignments to meet all deadlines
• Strong oral and written communication
• Proven ability of being productive and successful in an intense work environment
• Prior biotech/pharmaceutical experience a plus

How to Apply

Please visit our website, http://www.ionis.com for more information about Ionis and to apply for this position; reference requisition # IONIS003687

Benefits

Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits

Full Benefits Link: https://www.ionis.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded

Pay Scale

The pay scale for this position is $36.057/hour - $48.07/hour

Additional Information

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.