Executive Assistant

Role Summary

Aquestive is seeking a proactive and detail-oriented Administrative Assistant to support our CCO and the commercial team in Warren, NJ. The ideal candidate will be responsible for a variety of administrative and clerical tasks that ensure the smooth operation of our office. This role requires strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office tools, especially PowerPoint, for preparing presentations and reports.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, and presentations using Microsoft PowerPoint.
• Answer and direct phone calls; greet and assist visitors.
• Organize and maintain electronic and physical filing systems.
• Assist with travel arrangements and expense reporting.
• Order and maintain office supplies and equipment.
• Support event planning and coordination.
• Handle incoming and outgoing mail and packages.
• Maintain contact lists and internal communication tools.
• Liaise with internal departments and external partners as needed.
• Concur experience preferred

Qualifications

• Minimum of 5 years experience as an Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• High school diploma required; associate or bachelor‚Äôs degree preferred.
• Key attributes: planning, coordination, time management establishing priorities, excellent communication skills
• Must be discreet and maintain confidentiality
• Effective written and verbal skills
• Ability to multi-task in fast paced environment
• Self-starter ability to make quick and effective decisions
• Marketing experience preferred
• 15% travel required

Skills

• Administrative support
• Calendar management
• Communication skills
• Microsoft Office (PowerPoint, Excel)
• Travel coordination
• Document organization

Education

• High school diploma required; associate or bachelor‚Äôs degree preferred.

Additional Requirements

• Drug test and background check may be required prior to employment