Executive Assistant, Commercial Manufacturing & Technical Operations (CMTO)
Vertex Pharmaceuticals
3 days ago
Remote friendly (Boston, MA)
United States
Corporate Functions
General Summary:
The Executive Assistant provides high-impact, independent administrative and operational support to the Senior Vice President of Commercial Manufacturing & Technical Operations (CMTO) in a fast-paced, highly matrixed environment.
Key Duties And Responsibilities:
- Serve as a strategic administrative partner to the SVP; proactively manage competing priorities.
- Own and manage a highly complex, dynamic calendar; resolve scheduling conflicts.
- Coordinate cross-functional leadership activities (leadership team meetings and enterprise interactions).
- Drive end-to-end meeting/operational readiness (agenda, pre-reads, briefing materials, notes, action items).
- Support CMTO operational rhythms (talent reviews, business reviews, planning cycles).
- Manage confidential communications and decision-support materials with discretion and accuracy.
- Build and maintain structured administrative processes and systems.
- Coordinate across key functions (HR, Finance, Talent Acquisition, Business Operations, etc.).
- Track commitments, deadlines, and action items; follow up to maintain momentum.
- Coordinate complex travel, logistics, and offsite planning.
- Assist with onboarding and provide guidance to less experienced administrative colleagues.
- Process purchase orders, invoices, and contracts; assist with visitor registration and escort.
Knowledge And Skills:
- Exceptional attention to detail; high-quality, error-free work.
- Advanced prioritization and independent judgment.
- Systems-thinking mindset; build structure and consistency.
- Strong business acumen; align support to business outcomes.
- Executive presence; advanced verbal/written communication.
- Discretion with confidential information.
- Collaboration/influencing skills.
- Resilience and adaptability.
- Advanced Microsoft Office (Outlook, PowerPoint, Excel, Teams); Workday/SharePoint/Concur a plus.
Education And Experience:
- Bachelor’s + 5 years, or Associate’s + 7 years, or High School Diploma + 9 years in executive-level administrative support in a complex, matrixed organization.
Pay Range:
$89,600 - $134,400
Benefits (if applicable):
Eligible for annual bonus and annual equity awards.
Flex Designation:
Hybrid (remote up to two days/week) or On-Site (five days/week on-site with ad hoc flexibility).
The Executive Assistant provides high-impact, independent administrative and operational support to the Senior Vice President of Commercial Manufacturing & Technical Operations (CMTO) in a fast-paced, highly matrixed environment.
Key Duties And Responsibilities:
- Serve as a strategic administrative partner to the SVP; proactively manage competing priorities.
- Own and manage a highly complex, dynamic calendar; resolve scheduling conflicts.
- Coordinate cross-functional leadership activities (leadership team meetings and enterprise interactions).
- Drive end-to-end meeting/operational readiness (agenda, pre-reads, briefing materials, notes, action items).
- Support CMTO operational rhythms (talent reviews, business reviews, planning cycles).
- Manage confidential communications and decision-support materials with discretion and accuracy.
- Build and maintain structured administrative processes and systems.
- Coordinate across key functions (HR, Finance, Talent Acquisition, Business Operations, etc.).
- Track commitments, deadlines, and action items; follow up to maintain momentum.
- Coordinate complex travel, logistics, and offsite planning.
- Assist with onboarding and provide guidance to less experienced administrative colleagues.
- Process purchase orders, invoices, and contracts; assist with visitor registration and escort.
Knowledge And Skills:
- Exceptional attention to detail; high-quality, error-free work.
- Advanced prioritization and independent judgment.
- Systems-thinking mindset; build structure and consistency.
- Strong business acumen; align support to business outcomes.
- Executive presence; advanced verbal/written communication.
- Discretion with confidential information.
- Collaboration/influencing skills.
- Resilience and adaptability.
- Advanced Microsoft Office (Outlook, PowerPoint, Excel, Teams); Workday/SharePoint/Concur a plus.
Education And Experience:
- Bachelor’s + 5 years, or Associate’s + 7 years, or High School Diploma + 9 years in executive-level administrative support in a complex, matrixed organization.
Pay Range:
$89,600 - $134,400
Benefits (if applicable):
Eligible for annual bonus and annual equity awards.
Flex Designation:
Hybrid (remote up to two days/week) or On-Site (five days/week on-site with ad hoc flexibility).