Executive Assistant, CEO

Role Summary

The Executive Assistant to the CEO is a highly visible, strategic role that extends beyond traditional administrative support. Reporting to the CEO and based in the NYC office about 3 days per week, this position will anticipate needs, exercise judgment, and ensure seamless execution across priorities. The ideal candidate has a strong executive presence and will interface with Board members, investors, and senior external stakeholders in a fast-growing biotech environment, with discretion and independence.

Responsibilities

• Serves as the CEO’s right hand, managing complex calendars, priorities, and competing demands with sound judgement and foresight.
• Anticipates challenges and proactively address issues before they arise; demonstrates the ability to anticipate needs and remain several steps ahead.
• Provide efficient and seamless calendar management for the CEO by liaising with external parties (e.g., Board of Directors, Investors), Consultants, and Colleagues.
• Delivers realtime problem solving and decision support in a fast-paced environment.
• Acts as a primary point of contact for Board members, investors, and senior external stakeholders.
• Coordinates all Board related logistics, including meeting scheduling, materials preparation, briefing documents, and follow-up actions.
• Partners with the CEO to ensure all communications and meetings are timely and effective.

Education

• Must have at least 12+ years of experience providing high level Executive/C-suite administrative support.
• A bachelor’s degree is a plus.
• Experience in a Biotech/Life Science startup environment or Healthcare is preferred.

Qualifications

• Excellent interpersonal skills and the ability to work well with all Colleagues and external stakeholders
• Ability to proactively anticipate the needs of the Executive Leadership Team and CEO
• Proven track record of maintaining confidential information and acting as a trusted thought partner
• Ability to successfully manage multiple projects simultaneously
• Highly resourceful team-player, with the ability to be effective independently
• Excellent oral and written communication skills
• Outstanding organization and planning skills
• Must be proficient in MS Office Suite

Skills

• Possess a positive, supportive, encouraging, can-do attitude
• Excellent problem-solving skills
• Ability to think outside the box and be comfortable speaking up to offer an alternative point of view
• Unwavering attention to detail
• High level of emotional intelligence with excellent constructive listening skills
• Excel at building and sustaining relationships
• Ability to lead priority projects and deliver quality results on time and within tight time constraints
• Skilled at effectively consolidating and communicating information from diverse sources across all functional areas and through all levels of the organization

Additional Requirements

• The position requires minimal travel: average travel for this position is 0-5% with some variation based upon the demands of the business imperatives.