Executive Assistant
Jade BiosciencesWant to see how your resume matches up to this job? A free trial of our JobsAI will help! With over 2,000 biopharma executives loving it, we think you will too! Try it now — JobsAI.
Role Summary
Reporting to Jade’s Chief Financial Officer (CFO), the Executive Assistant will provide day-to-day executive support to the CFO and other assigned Executives. The Executive Assistant will provide focused support to executives and teams while operating as a cohesive member of our administrative team to provide backup support as needed. The successful candidate enjoys working within a dynamic startup environment, is detail oriented and rolls up their sleeves to find creative solutions.
Responsibilities
- Provide calendar, travel and scheduling support for the CFO and lead complex scheduling of Board of Director and committee meetings and investor meetings for the CEO, CFO and CSO
- Responsible for management of Board and Board committee materials in Boardvantage including organization and timely upload of files; partners with GC on management of Board and Board committee scheduling and upload of materials into Boardvantage
- Regularly partner cross functionally with leadership and staff across organization to ensure support is delivered seamlessly
- Arrange domestic and international travel for executives and, with an understanding of each executive’s travel preferences, enable seamless travel solutions
- Prepare timely and accurate expense reports including collecting and organizing receipts
- Coordinate team meetings including scheduling, planning agendas and coordinating meeting logistics
- Arrange off-site meetings and activities including meeting logistics and catering
- Prepare presentation decks, agendas and reports and lead special projects as needed
- Draft and prepare correspondence
- Proactively look for ways to minimize Executive’s time spent on administrative activities
Qualifications
- Bachelor’s degree or equivalent experience with 6+ years of related experience and 3+ years of experience supporting public company C-level executives
- Experience scheduling Board of Directors and investor meetings and coordinating meeting logistics
- Proficiency with Boardvantage or Diligent board management software is required
- Experience in a startup environment is required, Life Sciences experience is preferred
- Advanced proficiency with Microsoft Office suite and similar tools and software
- Excellent verbal and written communication skills
- Proactive and solutions-oriented mindset
- Adept at prioritizing and making sound judgment calls as needed
- Works with the highest level of integrity and maintains strict confidentiality
- High organizational and time management skills and ability to multitask
- Team player with a team-oriented approach
- Ability to think outside of the box and with a sense of urgency
- Ability to function well in a fast-paced, dynamic startup environment
Position Location
This is a remote role; periodic travel to team and company events is required. Preferred location is Boston or Chicago.