Executive Administrative Assistant Needed Immediately

Role Summary

Executive Assistant reporting to the Chief Commercial Officer. Provides general administrative support to leadership, manages calendars, coordinates travel, prepares expense reports, and supports contracts and communications in a fast-paced environment.

Responsibilities

• Manage calendars and organize meetings
• Arrange travel plans and coordinate offsite meetings and events
• Prepare and submit expense reports for executives
• Coordinate vendor/consultant contract processes, routing documents for signatures, tracking, verifying accuracy, and storing documents
• Develop and organize materials for meetings and conferences (slide decks, presentations, meeting materials)
• Coordinate and execute special projects and initiatives as directed by senior leaders
• Assist with purchase order processes including submission and approvals
• Educate team members on company policies (e.g., meal limits, hotel price caps)

Qualifications

• Bachelors degree
• Calendar management, meeting organization, and heavy travel coordination experience
• Proficiency with MS Teams & MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and DocuSign
• Excellent at prioritizing and executing multiple projects/tasks with tight deadlines
• Strong written and verbal communication skills, with strategic, professional, creative, and succinct communication
• Ability to stay organized and focused in a fast-paced startup environment