Executive Administrative Assistant
Johnson & Johnson
20 days ago
Remote friendly (New Brunswick, NJ)
United States
Corporate Functions
Executive Administrative Assistant (Hybrid) – Raritan, NJ or New Brunswick, NJ
Role Summary
- Provides high-level administrative, coordination, and operational support to SVP/VPs and their leadership ecosystem.
Key Responsibilities
- Act as a trusted thought partner; proactively manage administrative/operational demands and exercise independent judgment.
- Manage complex executive calendars across global time zones; act as a scheduling gatekeeper; own annual executive cadence.
- Coordinate senior-level meetings with end-to-end logistics (agendas, pre-reads, materials); track follow-ups/actions/decisions.
- Manage executive email/correspondence; draft communications; serve as primary SVP/VP point of contact.
- Coordinate internal/external communications and initiatives; oversee office operations (supplies, services, purchasing, vendors).
- Support special projects/offsites/visitor management/compliance tracking/committee coordination and contract/payment processes.
- Maintain filing systems; coordinate onboarding logistics; manage travel, lodging, transportation, and expense processing.
- Plan/execute meetings and events (A/V, space setup, catering); handle sensitive information with discretion.
- Liaise with internal teams, external partners, and vendors.
Required Qualifications
- Associate’s degree (bachelor’s preferred).
- 8+ years executive coordination/senior administrative support in complex, matrixed orgs supporting VP/SVP leaders.
- Experience leveraging AI tools.
- Proficiency: Concur Travel & Expense, Microsoft Suite/Excel/PowerPoint.
- Advanced calendar/meeting/event management; exceptional written/verbal communication.
- High judgment, discretion, emotional intelligence; independent operation; comfort with ambiguity.
Preferred Skills
- Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary/Document Management, Handbooks, Microsoft Office, Organizational Knowledge, Presentation Development, Problem Solving, Process Orientation, Professional Ethics, Travel Planning, Typing.
Benefits (Time Off)
- Vacation: 120 hours/year; Sick time: 40 hours/year (CO: 48; WA: 56); Holiday pay incl. floating holidays: 13 days/year; Work/personal/family time up to 40 hours/year; Parental leave: 480 hours; Bereavement: 240 hours (immediate) / 40 hours (extended); Caregiver leave: 80 hours (52-week rolling, incl. 10 days); Volunteer leave: 32 hours/year; Military spouse time-off: 80 hours/year.
Application Instructions
- No additional application instructions provided in the posting.
Role Summary
- Provides high-level administrative, coordination, and operational support to SVP/VPs and their leadership ecosystem.
Key Responsibilities
- Act as a trusted thought partner; proactively manage administrative/operational demands and exercise independent judgment.
- Manage complex executive calendars across global time zones; act as a scheduling gatekeeper; own annual executive cadence.
- Coordinate senior-level meetings with end-to-end logistics (agendas, pre-reads, materials); track follow-ups/actions/decisions.
- Manage executive email/correspondence; draft communications; serve as primary SVP/VP point of contact.
- Coordinate internal/external communications and initiatives; oversee office operations (supplies, services, purchasing, vendors).
- Support special projects/offsites/visitor management/compliance tracking/committee coordination and contract/payment processes.
- Maintain filing systems; coordinate onboarding logistics; manage travel, lodging, transportation, and expense processing.
- Plan/execute meetings and events (A/V, space setup, catering); handle sensitive information with discretion.
- Liaise with internal teams, external partners, and vendors.
Required Qualifications
- Associate’s degree (bachelor’s preferred).
- 8+ years executive coordination/senior administrative support in complex, matrixed orgs supporting VP/SVP leaders.
- Experience leveraging AI tools.
- Proficiency: Concur Travel & Expense, Microsoft Suite/Excel/PowerPoint.
- Advanced calendar/meeting/event management; exceptional written/verbal communication.
- High judgment, discretion, emotional intelligence; independent operation; comfort with ambiguity.
Preferred Skills
- Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary/Document Management, Handbooks, Microsoft Office, Organizational Knowledge, Presentation Development, Problem Solving, Process Orientation, Professional Ethics, Travel Planning, Typing.
Benefits (Time Off)
- Vacation: 120 hours/year; Sick time: 40 hours/year (CO: 48; WA: 56); Holiday pay incl. floating holidays: 13 days/year; Work/personal/family time up to 40 hours/year; Parental leave: 480 hours; Bereavement: 240 hours (immediate) / 40 hours (extended); Caregiver leave: 80 hours (52-week rolling, incl. 10 days); Volunteer leave: 32 hours/year; Military spouse time-off: 80 hours/year.
Application Instructions
- No additional application instructions provided in the posting.