Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Horsham, Pennsylvania, United States of America

Job Description

Johnson & Johnson is recruiting for an Executive Administrative Assistant to support our Immunology Global Medical Affairs team located in Horsham, PA. This position may require up to 10% travel.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Executive Assistant supports the VP Global Medical Affairs for Immunology, as well as the Global Head Immunology GMAF Strategy & Execution when required, in numerous diversified areas and activities. The Executive Assistant performs numerous secretarial, clerical, and administrative duties and responsibilities for the Executive. Key focus areas include managing complex and ever-changing calendars; scheduling global meetings, events and activities; developing business reports and managing global travel and expenses. The selected candidate will anticipate needs before they are identified, have clear communication skills, be able to work independently and with urgency. Also includes partnering with all assistants across Global Medical Affairs and the Global Commercial Strategy organization to share best practices and ensure a smooth running and efficient organization.

Key Responsibilities

• Process all communications, including phone calls, email, correspondence, memos, meeting minutes, and mail.
• Prepares agendas and materials for executive meetings.
• Managing the executives schedule to include scheduling meetings and appointments.
• Establishes and maintains support systems for structuring priorities necessary to the Executive.
• Expense and budget management
• Coordinates and assists in developing associated business reports and prepares presentations.
• Organizes files, performs data entry and analyses data, and maintains accurate records.
• Handles confidential matters requiring discretion and judgment.
• Acts as liaison with other departments and outside agencies, including senior level management.
• Managing travel arrangements, preparing and coordinating meetings, document management, etc.
• Updating contact and stakeholder databases
• Support & collaborate with IMM GMAF HR Lead

Qualifications

Required:

• A minimum of a High School Diploma is required
• A minimum of 6 years of professional, related work experience required
• Global calendaring experience in a complex matrix environment, understanding time zone impacts to meetings and travel schedules
• Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint is required
• Strong verbal, written communication skills and attention to detail
• Ability to work independently with minimal supervision

Preferred

• Proficiency in various systems/platforms: Concur, AMEX Travel, Concur, IRIS, Zoom, Microsoft Teams, eMarketplace

Other

• This role may require up to 10% travel

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.