Executive Administrative Assistant
Johnson & Johnson
7 hours ago
Remote friendly (Raritan, NJ)
United States
Corporate Functions
Executive Administrative Assistant (Hybrid) — Raritan, NJ or New Brunswick, NJ
The Executive Administrative Assistant provides high-level administrative, coordination, and operational support to SVP/VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.
Key Responsibilities
- Act as a trusted thought partner to SVP/VPs; proactively manage administrative and operational demands.
- Exercise independent judgment managing time, access, and information flow; escalate when value-adding or risk-mitigating.
- Manage complex, high-stakes calendars across global time zones; serve as a scheduling/access gatekeeper.
- Own annual executive cadence (leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, external engagements).
- Coordinate senior-level meetings with a “no surprises” standard (agendas, pre-reads, executive-ready materials).
- Manage executive email/correspondence; draft communications reflecting executive voice.
- Serve as a primary point of contact for SVP/VPs; track action items and follow-ups.
- Oversee office operations (supplies, services, purchasing, vendor coordination) and maintain administrative processes.
- Support initiatives/special projects (offsites, visitor management, compliance tracking, committee coordination, contract/payment processes).
- Maintain filing systems and meeting minutes; coordinate travel/lodging/transportation; process/reconcile expenses.
Required Qualifications
- Associate’s degree; bachelor’s degree preferred.
- Minimum 8 years’ experience in executive coordination or senior administrative support in complex, matrixed organizations supporting VP/SVP leaders.
- Experience leveraging AI tools to enhance productivity.
- Proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint.
- Advanced calendar/meeting/event management; exceptional written and verbal communication.
- High judgment, discretion, emotional intelligence; ability to synthesize information and operate independently.
- Comfort with ambiguity and shifting priorities.
Preferred Skills
Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
Benefits (time off)
- Vacation: 120 hours/calendar year; Sick time: 40 hours/calendar year (CO: 48; WA: 56); Holiday pay incl. Floating Holidays: 13 days/calendar year; Work/Personal/Family Time: up to 40 hours/calendar year; Parental Leave: 480 hours; Bereavement Leave: 240 hours (immediate) / 40 hours (extended); Caregiver Leave: 80 hours (52-week rolling period); Volunteer Leave: 32 hours/calendar year; Military Spouse Time-Off: 80 hours/calendar year
The Executive Administrative Assistant provides high-level administrative, coordination, and operational support to SVP/VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.
Key Responsibilities
- Act as a trusted thought partner to SVP/VPs; proactively manage administrative and operational demands.
- Exercise independent judgment managing time, access, and information flow; escalate when value-adding or risk-mitigating.
- Manage complex, high-stakes calendars across global time zones; serve as a scheduling/access gatekeeper.
- Own annual executive cadence (leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, external engagements).
- Coordinate senior-level meetings with a “no surprises” standard (agendas, pre-reads, executive-ready materials).
- Manage executive email/correspondence; draft communications reflecting executive voice.
- Serve as a primary point of contact for SVP/VPs; track action items and follow-ups.
- Oversee office operations (supplies, services, purchasing, vendor coordination) and maintain administrative processes.
- Support initiatives/special projects (offsites, visitor management, compliance tracking, committee coordination, contract/payment processes).
- Maintain filing systems and meeting minutes; coordinate travel/lodging/transportation; process/reconcile expenses.
Required Qualifications
- Associate’s degree; bachelor’s degree preferred.
- Minimum 8 years’ experience in executive coordination or senior administrative support in complex, matrixed organizations supporting VP/SVP leaders.
- Experience leveraging AI tools to enhance productivity.
- Proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint.
- Advanced calendar/meeting/event management; exceptional written and verbal communication.
- High judgment, discretion, emotional intelligence; ability to synthesize information and operate independently.
- Comfort with ambiguity and shifting priorities.
Preferred Skills
Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
Benefits (time off)
- Vacation: 120 hours/calendar year; Sick time: 40 hours/calendar year (CO: 48; WA: 56); Holiday pay incl. Floating Holidays: 13 days/calendar year; Work/Personal/Family Time: up to 40 hours/calendar year; Parental Leave: 480 hours; Bereavement Leave: 240 hours (immediate) / 40 hours (extended); Caregiver Leave: 80 hours (52-week rolling period); Volunteer Leave: 32 hours/calendar year; Military Spouse Time-Off: 80 hours/calendar year