Department Administrative Assistant, Clinical Operations

Company: Ionis Pharmaceuticals, Inc.

Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We’re pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals.

At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees.

With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.

We’re building on our rich history, and we believe our greatest achievements are ahead of us. If you’re passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career!

Summary

Ionis Pharmaceuticals, Inc. is seeking an administrative assistant to support the Clinical Operations Department, reporting to the VP of Clinical Development Operations. The ideal candidate will provide administrative support to various department members. This position will be assisting with scheduling, expense reports, travel arrangements, and interview coordination. This individual must function effectively and independently in various roles in a dynamic, fast-paced environment supporting a tight-knit biotech team. This position is fully on-site located in Carlsbad, CA at our headquarters (HQ) office.

Responsibilities

• Serve as a central point of contact for scheduling meetings - prioritizing appropriately and offering solutions to complex scheduling
• Coordinate complex meetings, which include attendee communications, venue management/coordination, audio/video set-up, management as needed, and catering
• Serve as a reception contact for secure campus
• Oversee responsibility for on-site and off-site events including meetings, happy hours, conferences, and team building events
• Process expense reports for department members (Concur)
• Courier between campuses (catering, department reports, etc.)
• Assist with interview coordination and new department employee orientation
• Coordinate complex and multi-leg travel (accommodations, transportation, and passport/visa requirements)
• Maintain office efficiency by proactively identifying needs for office supplies, meeting room setups, janitorial services, equipment repairs, etc.
• Submit service tickets (IT, facilities, etc.)
• Work cross-functionally with internal departments on various projects
• Anticipate potential shifts in priorities amidst simultaneous demands for attention
• Maintain collaborative and positive relationships with internal administrative team and external administrative partners
• Uphold the strictest confidentiality on information gleamed as part of responsibilities
• Complete projects, special assignments, other tasks, and duties as assigned

Requirements

• Successful candidate will have at least 1 year of administrative support experience in an interrogative environment
• Expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, Project, and Teams (experience with SharePoint, Zoom, Concur, and Coupa desirable)
• Critical thinker who operates independently with the ability to take requests/direction from multiple team members and prioritizing competing tasks to deliver a high quantity of high-quality work consistently
• Excellent organizational skills, attention to detail, and follow-through
• Resilient, open, and adaptable to change; embraces feedback
• Professional, authentic, approachable, and diplomatic in nature – interacting successfully with varying levels in and outside the organization
• Possess a positive attitude fostering teamwork with a willingness to jump in to assist colleagues as needed
• Strong relationship-building and interpersonal skills, exhibiting patience, respect, and grace in a fast-paced, concentrated work environment
• Strong communication skills displaying a high degree of integrity
• Ability to meet tight deadlines or address priorities even after work hours (as needed)

Please visit our website, http://www.ionis.com for more information about Ionis and to apply for this position; reference requisition #IONIS003807

Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits

Full Benefits Link: https://www.ionis.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded

The pay scale for this position is $23.31/hour to $33.62/hour

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.