Coordinator, Talent Acquisition

Role Summary

The Coordinator, Talent Acquisition will be responsible for performing a variety of skilled administrative and operational duties in support of talent acquisition, recruitment, onboarding, training and the HR Team as a whole. The role will process all recruitment and onboarding related tasks, maintain team calendars, update and track progress against trackers and/or goals, assist with the coordination of required trainings within agreed time frames while ensuring an excellent customer experience.

Responsibilities

• Handle all recruitment inquiries in a timely customer-focused way. Assist external and internal candidates in supporting the online recruitment system, to ensure a positive experience.
• Communicate effectively and confidently with all levels, over the phone, face-to-face, and by email.
• Ensure that all pre-employment documents are complete, and all questions and concerns addressed. Process pre-employment paperwork accordingly.
• Follow up with candidates regarding pre-employment status. Inform Talent Acquisition team of any delays.
• Assist the Talent Acquisition team in maintaining the tracking of candidates and interview evaluation forms.
• Create and maintain recruitment files including the job requisition, job description, and job postings. Close recruitment file once position has been filled.
• Administer contract and invoice processes for the HR Department in a timely and accurate manner. Provide assistance in managing department budget and expense tracking.
• Update and refresh New Employee Orientation documentation as appropriate. Deliver New Employee Orientation to all new hires and track to make sure all new hires attend.
• Process E-Verify upon hire. Assist with ensuring I-9 Forms and W-4 Forms are submitted in timely manner to remain in compliance.
• Continuously monitor recruitment practice for compliance with legal requirements and escalating any concerns.
• Schedule and track required trainings for all employees.
• Assist in preparation and execution of employee events.
• Maintain Workday accuracy by reviewing and auditing data.
• Create, edit and adhere to Standard Operating Procedures (SOPs).
• Maintain SharePoint site materials
• Provide assistance to HR team members as needed.
• Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities.

Qualifications

• High school diploma or equivalent required with 5 years‚Äô experience in administrative or paraprofessional work in a corporate office setting; or
• Bachelor‚Äôs degree in Human Resources, Business Administration, Public Administration or other related field or equivalent 3 years of administrative or paraprofessional work in a corporate office setting required
• Experience working in human resources is strongly preferred
• Experience working with Microsoft Office applications required
• Experience with Workday HRIS is preferred
• Experience in effectively prioritizing tasks and requests in a fast-paced setting required
• Experience handling confidential information and exercising discretion required

Skills

• Customer Service ‚Äì Responds promptly to customer needs; solicits employee feedback to improve service; responds to requests for service and assistance; meets commitments
• Time Management: Uses time effectively to prioritize, plan, schedule and organize tasks and goals to maximize productivity and exceed customer expectations
• Quality Focus ‚Äì Demonstrates excellent attention to detail and produces work that is accurate, complete and of high quality
• Interpersonal Skills ‚Äì Listens to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things
• Teamwork ‚Äì Balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; promotes inclusiveness, puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone‚Äôs efforts to succeed
• Diversity ‚Äì Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment
• Problem Solving and Critical Thinking ‚Äì Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in a group problem-solving situations; uses reason even when dealing with emotional topics, people and/or situations; escalates appropriate issues and concerns in a timely manner
• Communication ‚Äì Communicates effectively orally and in writing
• Project Management ‚Äì Develops project plans, coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities

Education

• Not specified beyond qualifications above.

Additional Requirements

• This position works 5 days a week on site in El Segundo, CA
• Regular work schedule is Monday ‚Äì Friday, within standard business hours. Flexibility is available with manager approval.