Contracts Manager

Role Summary

Location: Solana Beach, CA. The Contracts Manager is responsible for the operational maintenance, execution and administration of the company’s contract portfolio. This role manages contract lifecycle administration, reporting, and contract management systems to ensure accuracy, consistency, and visibility across company agreements. The position plays a key role in the implementation and ongoing administration of the company’s contract management system and supports cross-functional stakeholders by providing contract status, documentation, and administrative guidance. The role reports to the Director, Legal Affairs and Compliance and focuses on contract administration, coordination, documentation, and process optimization.

Responsibilities

• Contract Administration & Contract Management Systems
  • Support the implementation, configuration, and ongoing administration of the company’s contract management software.
  • Maintain accurate, complete, and up-to-date contract records and supporting documentation throughout the contract lifecycle.
  • Administer executed contracts, including tracking key dates, milestones, renewals, amendments, and termination requirements.
  • Review executed contracts for administrative accuracy and adherence to contractual terms; escalate discrepancies or risks as needed.
  • Prepare reports and summaries on contract status, key obligations, and performance metrics for internal stakeholders and senior management.
• Cross-Functional Coordination
  • Serve as a primary administrative liaison between Legal, Finance, Commercial, and other cross-functional teams on contract-related matters.
  • Provide guidance to internal stakeholders regarding contract status, documentation requirements, and administrative processes.
  • Coordinate with Finance on contract-related purchase orders, billing, invoicing, and reconciliation activities tied to contractual terms.
  • Support external counterparties by facilitating contract documentation, amendments, and administrative inquiries.
• Process Improvement & Governance
  • Support continuous improvement of contract administration processes, policies, and procedures.
  • Document workflows, identify inefficiencies, and assist with process optimization to improve efficiency, accuracy, and visibility.
  • Support internal audits, due diligence efforts, and inspections by organizing and providing contract documentation as requested.
  • Utilize contract management and reporting systems to streamline workflows and improve data quality.

Qualifications

• Required: Experience working with contract management systems.
• Required: Strong organizational and project coordination skills with the ability to manage multiple deadlines and priorities.
• Required: High attention to detail with strong documentation and reporting capabilities.
• Required: Ability to work cross-functionally and communicate effectively with diverse stakeholders.
• Preferred: Experience supporting contract management system implementations.
• Preferred: Familiarity with regulated industries such as life sciences, healthcare, or biotechnology.
• Preferred: Experience supporting financial or billing-related contract terms.
• Required: Bachelor's degree or equivalent professional experience.
• Required: 3+ years of experience in contract administration, compliance operations, legal operations, or a related role.

Additional Requirements

• Physical demands: Typically works in an office environment; may sit for long periods, answer phone, and use a keyboard; some walking and lifting up to 20 lbs; flexible to work varying schedules as needed.