Clinical Coordinator

Role Summary

The Clinical Coordinator provides high-level administrative support to the clinical team and assists in the efficient operation of the department. This role involves managing schedules, handling confidential information, coordinating various projects and initiatives within the department, with an opportunity to gain exposure to clinical trial activities.

Responsibilities

• Calendar Management
  • Maintain and manage the Clinical Team’s calendar, scheduling meetings, appointments, and provide conference logistics support
  • Prioritize and arrange appointments based on the team’s priorities and deadlines
  • Liaise with CROs and outside vendors for scheduling and onsite meeting coordination
  • Schedule meetings with investigators and potential sites
  • Coordinate and schedule departmental meetings and events
  • Prepare meeting agendas, attend department meetings, and record minutes as necessary
• Communication
  • Act as the primary point of contact between the clinical team and internal/external partners
  • Draft and prepare professional correspondence and emails on behalf of the team
  • Liaise with the Legal team to distribute confidentiality and consulting agreements
• Arrange travel logistics
  • Arrange team travel logistics, including flight bookings, hotel reservations, transportation, and conference registration as needed
  • Arrange international travel and ensure all travel-related documents are in order
  • Prepare travel itineraries
  • Prepare and submit expense reports on behalf of Clinical team members
• Administrative Support
  • Assist with the preparation and processing of POs, invoices, and contracts
  • Liaise with the Quality team to qualify new Clinical vendors
  • Liaise with the Procurement team to set up new Clinical vendors in purchasing system
• Confidentiality
  • Handle sensitive and confidential information with the utmost discretion and maintain confidentiality at all times
• Information Management
  • Organize and maintain confidential records, reports, and documentation
• Project Support
  • Assist in the management and coordination of departmental projects, ensuring deadlines are met
  • Conduct research and compile information to support decision-making processes
• Site Coordination
  • Collaborate with clinical trial sites, investigators, and research staff to ensure proper support
• Other duties as assigned

Qualifications

• Required: Bachelor’s degree in life sciences; 3-5+ years of experience with clinical trial coordination
• Required: Authorized to work in the United States on a full-time basis; no visa sponsorship available
• Preferred: Strong attention to detail
• Preferred: Strong verbal and written communication skills
• Preferred: Ability to build and sustain professional relationships at all levels across the organization
• Preferred: Self-starter, self-motivated, and able to work on multiple diverse tasks

Education

• Bachelor’s degree in life sciences