Chief Executive Assistant – Team Leader

Role Summary

As the Chief Executive Assistant – Team Leader, you will be a pivotal partner to Elanco’s President & CEO, ensuring their schedule is strategically managed and their daily activities are seamlessly executed. You will operate at the highest level of the organization, handling complex administrative situations and confidential information with the utmost discretion. In this role, you will also serve as the Team Leader for our Community of Practice for Administrative Professionals, acting as a coach and mentor to elevate the capabilities of the entire administrative team. This role will report to Chief of Staff to the President & CEO.

Responsibilities

• Provide comprehensive administrative support to the President & CEO, including managing complex calendars, drafting documents and agendas, coordinating meetings and events, and handling domestic/international travel and expenses.
• Act as a key liaison for the CEO's office, managing information flow and supporting Board of Director logistics with the highest level of discretion.
• Strategically manage the CEO's daily activities, prioritizing critical tasks and workflows to maximize efficiency.
• Team Leader of the Community of Practice for Administrative Professionals, serving as a coach and mentor to foster development and standardize best practices.

Qualifications

• Required: Education: High School Diploma / GED with an equivalent level of experience.
• Required: Experience: A minimum of 8 years of experience in a senior executive assistant role supporting C-Suite level executives.
• Required: Skills: Demonstrated ability to provide key input on executive workflows, influence outcomes through proactive calendar and priority management, and handle highly confidential information with discretion.
• Preferred: Bachelor’s degree in Business Administration, Communications, or a related field.
• Preferred: Proven experience supporting Board of Director meetings and logistics.
• Preferred: Ability to serve as a consultant to peers and management on administrative best practices and process improvements.
• Preferred: High level of self-management and the ability to work autonomously to solve complex problems with little precedent.
• Preferred: Proficiency with Concur for travel and expense reporting and advanced skills in Microsoft 365 applications.

Education

• High School Diploma / GED (Required)
• Bachelor’s degree in Business Administration, Communications, or a related field (Preferred)

Additional Requirements

• Travel: Less than 10%
• Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment