Business Control Analyst

Role Summary

The Business Control Analyst supports the Global Corporate Real Estate (GCRE) team by managing budget and financial processes for GCRE functions, administering purchasing workflows, funding requests, and reporting, and ensuring compliance with internal policies. The role analyzes financial and operational data to support strategic planning, maintains sufficient financial purchase order balances to operate global real estate offices, and manages contracts and purchase orders for GCRE. Reports to the Associate Director of Real Estate Management and collaborates with colleagues across GCRE, Commercial, Procurement, California Facilities & Engineering, and Finance.

Responsibilities

• Budget & Financial Management
  • Support leadership in developing annual and long-range budgets, ensuring alignment with organizational goals.
  • Analyze budgets versus actual expenditure, identify variances and provide insights for corrective actions.
  • Prepare regular and special reports on budget performance for stakeholders and management, including metrics for the GCRE KPI dashboard.
  • Collaborate with department heads, project managers, and finance teams to gather financial data and communicate budgetary findings.
  • Conduct ad-hoc financial studies per management requests and other duties as assigned. Extract, interpret, and analyze market and financial data, such as market conditions, internal historical and current financial data for Opex and Capex, to provide insights and support decision-making.
• Procurement & Purchasing
  • Coordinate with legal to draft and execute statements of works for vendors with which we have an existing Master Service Agreement.
  • Manage purchase order lifecycle, from creation to closure, ensuring accuracy and compliance.
  • Coordinate with vendors, finance, and internal stakeholders to ensure timely procurement and payment processing.
  • Review and approve invoices for both owned and leased properties, ensuring accuracy against lease terms and internal financial policy. Investigate anomalies in invoices, transaction details, and financial reports and escalate findings with recommendations for resolutions.
  • Ensure compliance with internal controls, procurement policies, and regulatory requirements.
• Process Improvement & Governance
  • Recommend process improvements to increase efficiency, accuracy, and accountability.
  • Provide training or guidance to team members on procurement and budget practices, as needed.
  • Serve as the point of contact for procurement and finance-related questions for colleagues within GCRE.
• On-site Presence
  • 2 days/week minimum on-site presence required at this time.

Qualifications

• Required: Bachelor's degree required – preferably with a focus in Business Administration, Operations, Accounting, Data Analytics, or related fields
• Required: 2-3 years of experience in finance, business operations, procurement, reporting, compliance, or related functions
• Preferred: Experience working with purchase order and financial systems (e.g. Ariba, SAP, OPPM, etc.), funding requests, or workflow tools
• Preferred: Prior exposure to diagnostics or investigative analysis of reports
• Required: Proficiency in Excel
• Preferred: Proficiency in data analysis, data visualization, and reporting tools (Power BI, Tableau, etc.)

Skills

• Strong analytical and problem-solving skills with ability to identify anomalies and trends in data.
• Solid understanding of budget tracking, forecasting, and variance analysis.
• Strong attention to detail and accuracy in managing documentation and reports.
• Ability to interpret policies and apply governance and compliance frameworks.
• Effective communication and interpersonal skills.
• Ability to work in a fast-paced, dynamic environment.
• High level of integrity and professional ethics with a mindset for accountability and transparency.
• Strong team player, positive can-do attitude with the ability to collaborate with cross functional teams (operations, vendors, finance, etc.).