Biopharma Executive Assistant

Company Name: Ionis Pharmaceuticals, Inc.

Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We’re pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals.

At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees.

With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.

We’re building on our rich history, and we believe our greatest achievements are ahead of us. If you’re passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career!

Summary

Ionis Pharmaceuticals, Inc. is looking for an Executive Assistant to support the Chief Legal Officer (CLO) and the VP of Legal (and their functional areas as needed). The ideal candidate will be experienced in handling a wide range of administrative support related tasks, including technical tasks; must be exceedingly well organized and flexible. This individual must be able to function effectively and independently in a variety of roles within a dynamic, interrogative, and fast-paced environment.

The successful candidate will report directly to the CLO and be a key member of the team to ensure demanding schedules, conflicting priorities and communication are managed effectively. The candidate will organize and streamline operations to ensure optimal effectiveness. The position will offer the ability to work closely with an experienced and tightknit biopharma team.

Responsibilities

• Assist CLO, VP of Legal, and other members of the Legal team with their daily, quarterly, and annual scheduled duties.
• Manage projects and conduct research to support projects and/or provide background for executive decision-making.
• Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials etc.
• Manage and treat highly confidential information professionally and in accordance with expectation of executives.
• Anticipates executive’s needs and proactively bring together appropriate people and resources to support the executive in addressing these issues.
• Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal.
• Follow presentation deadlines and meeting dates to make sure supported individuals are aware of upcoming events/deadlines.
• Assist with building timelines and creating materials for Board of Directors’ meetings.
• Receive and interact with visitors.
• Arrange business travel and logistics.
• Prepare and process expense reports.
• Coordinate invoice payment for department.
• Potential to support department budget.
• Maintain positive relationships with internal and external partners.
• Other duties as assigned.

Requirements

• Successful candidate will have 7+ years of experience supporting senior executives in an interrogative environment.
• A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
• Resilient, open, and adaptable to change; embraces feedback.
• Team player, who fosters collaboration and thrives in a fast-paced environment.
• Effectively manages up, as well as laterally and lower in the organization.
• Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive.
• Consistently delivers a high quantity of high-quality work.
• Strong verbal and written communication skills.
• Able to manage activities and schedules of multiple VPs with no supervision and maintain strict confidentiality.
• Excellent organizational skills, attention to detail and follow through to ensure outstanding execution.
• Strong relationship building and interpersonal skills, exhibiting patience, respect and grace under pressure.
• Share information openly with co-workers and cross functional teams (transparent).
• Display a high degree of maturity, honesty, trust, and integrity.
• Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint).
• Experience with Concur, Coupa, and Conga a plus.
• Biopharma experience preferred yet not required.

Please visit our website, http://www.ionis.com for more information about Ionis and to apply for this position; reference requisition # IONIS003801

Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits

Full Benefits Link: https://www.ionis.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded

The pay scale for this position is $33.66/hour to $45.87/hour.

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.