Associate Director, Project Management – Medical Affairs

Role Summary

The Associate Director, Project Management – Medical Affairs will partner with Medical Affairs leadership and delivery teams to support planning and execution across the Medical Affairs function, driving projects to achieve mission-critical, corporate goal-oriented outcomes. The Project Manager works cross-functionally with global and regional Medical Affairs teams, clinical development, commercial partners, and external vendors to drive efficient project execution while ensuring compliance with applicable regulations and internal policies. This role will provide high level support for the operational, logistical, and administrative functions of the Medical Affairs team and will serve as a key partner to relevant stakeholders in a collaborative, fast-paced, evolving global environment.

Responsibilities

• Oversee and coordinate the planning and logistics of medical affairs activities such as advisory boards, scientific educational activities, internal trainings, and symposia.
• Establish, develop and track project timelines, deliverables, and budgets in partnership with MA colleagues.
• Manage MA-related document reviews and approvals, including scientific, MLR, regulatory, and compliance.
• Ensure that all medical affairs documentation is appropriately stored, organized, and maintained to ensure audit readiness.
• Drive and support tracking and reporting of external engagement activities in compliance with internal policies and applicable regulations (e.g., Sunshine Act, EFPIA).
• Facilitate and assist in the preparation of compliance documentation for HCP engagements as related to MA activities.
• Manage contract and vendor onboarding processes.
• Facilitate functional and project team meetings: prepare agendas, minutes, and action items for Medical Affairs meetings.
• In collaboration with the internal Administrative Team, provide high-level administrative support the Medical Affairs team and external KOLs supporting MA activities, including calendar management, travel coordination, and expense reporting.
• Assist in processing grants and sponsorships.
• Act as a liaison between internal and external partners of Medical Affairs to ensure smooth execution of joint initiatives.
• Collaborate with Medical Affairs team members with presentation development, data tracking, and logistics for cross-functional meetings and strategic planning sessions.

Qualifications

• Required: Bachelor's degree in life sciences, healthcare, or business.
• Preferred: Advanced Degree.
• Required: 5+ years of experience in pharmaceutical project management with experience in Medical Affairs.
• Preferred: PMP Certification.
• Strong project management skills, including planning, execution, monitoring, and control.
• Strong knowledge of Medical Affairs processes and understanding of key activities required.
• Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Ability to distill and communicate key information to intended audiences.
• Demonstrated ability to work independently and proactively in a dynamic, fast-paced environment.
• Demonstrated ability to collaborate with global teams across multiple regions.
• Understanding of relevant regulations and guidelines in the pharmaceutical industry.
• Advanced skills in project management tools, Smartsheet, and Excel/Word/PowerPoint.

Additional Requirements

• Office environment/Remote. Up to 20% travel required.
• This position can be based in San Diego, CA or Remote.