Administrative Lead

Role Summary

Use Your Power for Purpose. This role supports a high-performing administrative team essential to delivering life-changing therapies to patients. You will be efficient, solve problems, and collaborate with others to achieve our purpose. Your work helps ensure these therapies reach those in need, and your proactive approach and professionalism will contribute to the team's success.

Responsibilities

• Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
• Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
• Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
• Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
• Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
• Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
• Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
• Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
• Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.

Qualifications

• Required: High School Diploma or GED with at least 6 years of experience
• Required: Demonstrated planning and organizing skills
• Required: Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
• Required: Excellent attention to detail and interpersonal skills
• Required: Ability to work with confidential documents and information
• Required: Strong communication and collaboration skills
• Required: Ability to carry out all office functions proficiently and complete quality work on a timely basis
• Preferred: Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Preferred: Knowledge of the pharmaceutical industry and healthcare environment
• Preferred: Experience in training others and providing guidance to the team
• Preferred: Strong organizational skills and the ability to manage multiple tasks simultaneously
• Preferred: Proactive approach to work and the ability to initiate follow-up actions

Education

• High School Diploma or GED

Additional Requirements

• Work Location: Hybrid; will require 2 to 3 days per week on-site