Administrative Coordinator - R&D Client Facing Technology

Role Summary

Administrative Coordinator supporting the Associate Vice President, Client Facing Technology, Research & Development. You will provide administrative support within a collaborative organization focused on delivering digital solutions to support Amgen’s mission. This hybrid/flexible role is based in Thousand Oaks, CA, and involves coordinating calendars, travel, onboarding/offboarding, and cross-functional communication to enable senior leadership and department operations.

Responsibilities

• Managing complex calendars and scheduling meetings across global time zones.
• Coordinating domestic and international travel, including expense reporting via Concur.
• Supporting Leadership Team meetings and Townhalls.
• Supporting department operations, including onboarding and offboarding, technology setup, and workspace coordination.
• Partnering with other administrative professionals and functional areas to ensure alignment and communication.
• Providing backup support for other departmental administrators.
• Collaborating on special projects and events as needed.
• Assisting with budget tracking and vendor coordination.
• Maintaining confidentiality and professionalism in all interactions.
• Highly organized, solution-oriented, and a strong team player.

Qualifications

• Required: Associate’s degree and 2 years of administrative experience
• Required: 2 years in a technical school setting with hands-on experience
• Required: High school diploma / GED and 4 years of administrative experience
• Preferred: 4+ years of experience supporting senior leadership in a corporate or biotech environment.
• Preferred: Expertise in the Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Preferred: Proficiency in Concur, Workday, and Microsoft Teams.
• Preferred: Excellent organizational, written, and verbal communication skills.
• Preferred: Proven ability to manage multiple priorities in a fast-paced environment.
• Preferred: Strong attention to detail and problem-solving skills.
• Preferred: High level of discretion and integrity when handling confidential information.

Skills

• Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Concur, Workday, and Microsoft Teams
• Excellent organizational and time-management abilities
• Strong written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Discretion and integrity in handling confidential information
• Collaboration and cross-functional coordination
• Problem-solving and a solution-oriented mindset

Education

• Associate’s degree or equivalent combination of education and experience (e.g., 2 years in a technical school with hands-on experience or 4 years of administrative experience with a high school diploma/GED)