Administrative Coordinator
Gilead Sciences
5 hours ago
Remote friendly (San Francisco Bay Area)
United States
Corporate Functions
Job Responsibilities:
- Calendar & Scheduling: Manage complex calendars across internal and external stakeholders; prioritize meetings and resolve scheduling conflicts across time zones
- Meeting & Event Coordination: Plan and coordinate internal meetings, leadership reviews, and offsites; prepare agendas, materials, and takeaways as needed
- Operations & Logistics: Support travel planning, expense reporting, and vendor coordination; manage logistics for team events and cross-functional engagements; support onboarding/offboarding of department staff
- Stakeholder Coordination: Serve as a point of contact across internal stakeholders and functions; ensure timely communication and follow-up on key actions
- Document & Process Support: Prepare and format presentations, reports, and communications; maintain organization of files, trackers, and team resources
- Team Support: Enable smooth team operations, including onboarding coordination; support broader administrative and operational needs as required
Basic Qualifications:
- BA/BS and 0+ years of administrative or executive support experience; OR AA and 2+ years; OR High school diploma and 3+ years
- Strong organizational and time management skills
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
- Ability to manage competing priorities in a fast-paced environment
- Demonstrates strong judgment with sensitive and confidential information
- Strong communication and stakeholder management skills
Preferred Qualifications:
- Strong organizational and time management skills
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
- Ability to manage competing priorities in a fast-paced environment
- Demonstrates strong judgment with sensitive and confidential information
- Strong communication and stakeholder management skills
Benefits (as stated): Company-sponsored medical, dental, vision, and life insurance plans; paid time off; discretionary annual bonus and discretionary stock-based long-term incentives (eligibility may vary).
Application Instructions:
- Please apply via the Internal Career Opportunities portal in Workday.
- Calendar & Scheduling: Manage complex calendars across internal and external stakeholders; prioritize meetings and resolve scheduling conflicts across time zones
- Meeting & Event Coordination: Plan and coordinate internal meetings, leadership reviews, and offsites; prepare agendas, materials, and takeaways as needed
- Operations & Logistics: Support travel planning, expense reporting, and vendor coordination; manage logistics for team events and cross-functional engagements; support onboarding/offboarding of department staff
- Stakeholder Coordination: Serve as a point of contact across internal stakeholders and functions; ensure timely communication and follow-up on key actions
- Document & Process Support: Prepare and format presentations, reports, and communications; maintain organization of files, trackers, and team resources
- Team Support: Enable smooth team operations, including onboarding coordination; support broader administrative and operational needs as required
Basic Qualifications:
- BA/BS and 0+ years of administrative or executive support experience; OR AA and 2+ years; OR High school diploma and 3+ years
- Strong organizational and time management skills
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
- Ability to manage competing priorities in a fast-paced environment
- Demonstrates strong judgment with sensitive and confidential information
- Strong communication and stakeholder management skills
Preferred Qualifications:
- Strong organizational and time management skills
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
- Ability to manage competing priorities in a fast-paced environment
- Demonstrates strong judgment with sensitive and confidential information
- Strong communication and stakeholder management skills
Benefits (as stated): Company-sponsored medical, dental, vision, and life insurance plans; paid time off; discretionary annual bonus and discretionary stock-based long-term incentives (eligibility may vary).
Application Instructions:
- Please apply via the Internal Career Opportunities portal in Workday.