Administrative Coordinator
Amgen
Full-time
Remote friendly (Thousand Oaks, CA)
United States
Corporate Functions
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Role Summary
Administrative Coordinator
Responsibilities
- Support multiple Executive Directors (currently 3) and act as back up to other team admins, including the SEA
- Proactively manage multiple complex calendars by setting up and coordinating virtual and/or in-person meetings across multiple time zones
- Manage multiple priorities in a continually changing environment
- Critical thinking and creative problem-solving skills
- Orderly establishment, maintenance and retrieval of filed information and correspondence, composing and editing correspondence
- Make travel arrangements and process expense reports in a timely manner
- Onboard new hires and help assimilate into the team; assist with offboarding as needed
- Work closely with other team members, company-wide AC’s and cross-functional partners
- Source of knowledge and guidance with ability to field questions and share information with the team
- Flexibility and adaptability to system upgrades, migrations, changes in ways of working
- Manage/assist with special projects, event coordination, team building virtually and F2F
- Maintain department distribution lists, anniversaries, birthdays
- Perform independent research and prepare information for special projects as assigned
Qualifications
- Basic Qualifications:
- Associate’s degree and 2 years of administrative experience
- OR 2 years in a technical school setting with hands-on experience
- OR High school diploma / GED and 4 years of administrative experience
- Preferred Qualifications:
- 5+ years’ experience in an administrative support role
- Strong Outlook, Microsoft suite: Excel, PowerPoint Skills, Forms, Word
- Knowledge of Webex, MS Teams, SharePoint and Concur
- Bachelor’s degree
- Amgen experience preferable: culture, business operations, internal web
- Experience working in biopharma or healthcare industry
- Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues
- Ability to work in a fast-moving, results oriented environment
- Discretion in dealing with proprietary information
- Helpful, can-do attitude with a solution-oriented approach
- Polite and personable ‘team player’
- Skilled at remaining calm under pressure
Skills
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
- Problem-solving and proactive thinking
- Calm under pressure and adaptable to changing priorities
- Discretion with confidential information
Education
- Associate’s degree or equivalent experience as described in Basic Qualifications; Bachelor’s degree preferred
Additional Requirements
- Travel/onsite: Flexible commuter role to Thousand Oaks, CA; on-site 2-3 days a week