Administrative Coordinator – Global Development, Oncology Late Development Team

Role Summary

Administrative Coordinator – Global Development, Oncology Late Development Team. Provide comprehensive and high-level administrative support to Executive Directors, Directors, and cross-functional teams within the Global Development Oncology Late Development organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The Administrative Coordinator will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions
• Coordinate functional processes including invoicing, purchase orders, and vendor-related activities
• Arrange domestic and international travel and prepare corresponding expense reports
• Support development and formatting of slide presentations
• Perform general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records
• Organize and manage departmental administrative files and documentation
• Manage administrative aspects of relationships with external experts, vendors, and partners
• Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations
• Reserve and prepare meeting rooms, ensuring all logistics, equipment, and catering needs are met
• Organize and facilitate large on-site and off-site meetings
• Assist with special projects and initiatives as requested by Executive Directors and department leadership
• Maintain membership, subscriptions, and departmental dues
• Initiate and facilitate cross-functional meetings
• Manage timely registration for conferences, congresses, seminars, and internal events
• Provide backup administrative support to other department ACs as needed

Qualifications

• Required: Associate‚Äôs degree and 2 years of administrative experience
• Required: Or 2 years in a technical school setting with hands-on experience
• Required: Or High school diploma / GED and 4 years of administrative experience
• Preferred: Positive, proactive mindset with a solution-oriented approach
• Preferred: Proficiency with Amgen systems, technologies, and platforms
• Preferred: Polite, professional, and highly collaborative team player
• Preferred: 5+ years of administrative support experience within Amgen, supporting large teams and varying leadership levels
• Preferred: Strong written, verbal, and presentation communication skills
• Preferred: Advanced proficiency in MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems
• Preferred: Experience supporting remote staff
• Preferred: Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams
• Preferred: Strategic thinker with the ability to anticipate needs and resolve logistical challenges
• Preferred: Ability to thrive in a fast-paced, deadline-driven environment
• Preferred: Demonstrated discretion and professionalism in handling confidential information

Skills

• Calendar management across multiple time zones
• Travel coordination and expense reporting
• Document formatting and presentation support
• Internal and external stakeholder coordination
• Vendor and contracts coordination
• Strong communication and interpersonal skills
• Proficiency with Microsoft Office Suite and enterprise systems

Education

• Associate‚Äôs degree or equivalent professional experience as noted in Qualifications