Administrative Associate

Role Summary

Administrative Associate to provide administrative and technical support to the Pharmaceuticals and CMC teams and to the Vice President of Regulatory Affairs within Zoetis' VMRD Global Regulatory Affairs division. This role also leads and supports planning and execution of local site-based initiatives and events, and collaborates closely with other VMRD administrative professionals. Occasional back-up administrative duties may be required to ensure seamless operations.

Responsibilities

• Coordinates FDA/Center for Veterinary Medicine correspondence with Regulatory Managers and database system.
• Maintains calendars, prepares expense reports, and coordinates travel arrangements.
• Veeva Vault Gatekeeper of CVs and JDs for the assigned group
• Arranges off-site and on-site departmental meetings, videoconferences, and candidate interviews.
• Performs administrative tasks for on- and off-boarding of colleagues, interns, and contingent workers following established process checklists.
• Creates and maintains various spreadsheets and databases and processes check requests, purchase orders, and invoices, as required.
• Assists with maintaining and updating SharePoint sites.
• Supports management with preparation of Power Point presentation materials, Word documents and Excel spreadsheets, as required.
• Arranges guest office accommodations and other facility provisions for site visitors.
• Orders office supplies as needed.
• Maintains phone contact lists, email distribution lists and organizational charts.
• Provides back-up coverage for other administrative personnel while they are out of the office.
• Track and archive annual state EPA product licensing renewals.
• Provides technical support to the regulatory managers, as needed, including but not limited to CARES Act reporting, bilingual labeling changes for EPA products, drug listing and establishment registrations
• Interacts regularly with: Regulatory Affairs - CMC; Regulatory Affairs - Pharma; Zoetis Administrative Professionals Team (ZAPT)

Qualifications

• Required: High School diploma/GED and 5+ years of administrative experience OR BS/BA degree and 2+ years of administrative experience
• Preferred: Experience within the pharmaceutical industry

Skills

• Excellent written and verbal communication in English
• Strong interpersonal skills and customer focus
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Superior attention to detail, multitasking, and prioritization abilities

Education

• High School diploma or GED
• BS/BA degree