Accounts Payable Supervisor

Role Summary

The Accounts Payable Supervisor is responsible for managing the organization’s Accounts Payable process, including hands-on supervision of AP staff and daily AP production. This role oversees payment of invoices, process improvements, and enforcement of corporate policies and procedures. The ideal candidate will have strong communication and organizational skills and be able to supervise and develop direct reports.

Responsibilities

• Experience with using A/P automated systems, including scanning and electronic workflows
• Ensure and enforce compliance of A/P internal controls, policies, procedures and SOX requirements
• Oversee weekly payment runs and review of payment disbursement process prior to payment issuance
• Analyze and reconcile internal reports to ensure invoices are paid timely; review and resolve invoices with holds and aging
• Create, review and maintain logs/reports to identify root causes of issues; monitor direct report daily production and ensure AP deadlines are met
• Experience with foreign currency and automatic tax withholding
• Manage and develop direct reports, oversee daily production and overall performance; provide support for escalated issues and encourage professional development
• Develop annual goal setting for direct reports and conduct employee evaluations
• Communicate effectively with other departments (Accounting, Procurement) to ensure proper coding, resolve issues, and suggest system/process improvements
• Detect and resolve system issues in conjunction with Manager of Accounts Payable
• Identify, report and track issues while offering system/process improvement suggestions
• Communicate with various departments and vendors; initiate and attend internal and external meetings to maintain business relationships

Qualifications

• BS degree and a minimum of 4-6 years of Accounts Payable experience; AP Certification preferred
• Ability to exercise sound judgment and develop/interpret policies; resolve issues not covered by standards, policies, and procedures
• Experience with Oracle Accounts Payable, Microsoft Office, Kofax (document scanning), and MarkView (electronic workflow) is a plus

Skills

• Strong supervision and people-management capabilities
• Excellent communication and collaboration across departments
• Analytical and problem-solving skills; attention to detail
• Process improvement and internal controls knowledge

Education

• Bachelor's degree required

Additional Requirements

• Travel or physical demands not specified as essential in the provided description