Accounts Payable Specialist

Role Summary

The Accounts Payable Specialist performs accounting and clerical tasks related to the efficient maintenance and processing of invoices, vendor payments and travel and entertainment administrative activities. The position will be provided day to day direction and support from the Director, Global Shared Services. Routine duties and responsibilities are handled independently with the use of established policies and procedures.

Responsibilities

• Provide accurate and efficient invoice processing within the accounting system.
• Resolve AP processing issues through communication with internal and external contacts (vendors, Project Managers, etc.).
• Reconcile vendor statements, conduct research, correct discrepancies, and respond to vendor inquiries.
• Maintain current 1099 history on required vendors and complete 1099 filing at year-end.
• Process payment of invoices in a multi-currency, multi-entity environment.
• Assist in monthly close, specifically accounts payable ledger and account reconciliations.
• Provide superior customer service to internal stakeholders through timely responses to requests being sent to shared mailboxes for each function: accounts payable and travel & entertainment.
• Assist in SOX controls related to accounts payable and travel & entertainment functions.
• Send reminder communication to internal customers on past due expense reports.
• Perform expense auditing in Concur travel and entertainment system.

Qualifications

• Associate’s or bachelor’s degree and at least 2 years of directly relevant experience.
• General understanding of basic accounting principles.
• Excellent verbal and written communication skills.
• Proven track record of working in small teams.
• Self-starter with willingness to learn and the ability to manage multiple projects simultaneously.
• Detail orientation with a personality focusing on accuracy and thoroughness.
• Willingness to take ownership and responsibility of the accounts payable, purchase order and corporate credit card functions.
• Skilled in Microsoft Office, Oracle and Concur preferred.