Accounts Payable Specialist

Role Summary

The Accounts Payable Specialist is responsible for managing full cycle accounts payable processes with accuracy and compliance. The role requires strong attention to detail, effective communication, problem solving, and a customer-service mindset. The successful candidate will work both independently and as part of a team and maintain positive working relationships. Location: Hybrid from Waltham, MA.

Responsibilities

• Manage full cycle accounts payable activities in a moderate-volume environment (entering, processing, and paying invoices)
• Review invoices for accuracy and process invoices in Coupa to obtain appropriate approvals
• Create payment batches within Coupa so they can be approved and released by Finance
• Monitor interface between Coupa and NetSuite for tracking and payment
• Ensure invoices are accurately coded and work with business partners to resolve any discrepancies
• Respond to internal and vendor invoice/payment inquiries and resolve any discrepancies in a timely manner
• Reconcile vendor statements, which includes researching and correcting discrepancies where applicable
• Assist with preparation of annual 1099 reports
• Review supplier set up in Coupa performing verifications over banking information
• Assist with month end close process related to vendor accruals and other schedules
• Collaborate with external/internal auditors to provide audit documentation
• All activities of this position will be performed in conformance with our established policies as well as US GAAP, SOX, and any other applicable regulatory requirements
• Other ad-hoc projects as needed
• Assist with ongoing process improvements and initiatives

Qualifications

• Required: High School Diploma
• Preferred: 1-3+ years of relevant work experience
• Preferred: Experience with Coupa
• Preferred: Experience with NetSuite
• Preferred: Pharmaceutical/biopharmaceutical industry experience
• Required: Proficient with Microsoft Office (Outlook, Excel & Word)
• Required: Strong communication skills (written and verbal)
• Required: Ability to work independently and collaborate cross-functionally within finance and other departments at all levels of management

Skills

• Detail-oriented
• Strong communication and problem-solving
• Customer service mindset
• Ability to work independently and in a team
• Cross-functional collaboration

Education

• High School Diploma required; Bachelor’s degree in Accounting or related field preferred