Accounts Payable Specialist

Role Summary

The Accounts Payable Specialist will be responsible for the accurate and timely processing of invoices, expense reports, and payments, ensuring compliance with internal controls and regulatory requirements. This role will be reporting into the Director of Accounting and will play a key part in supporting our accounting operations, with a focus on confidentiality, integrity, and operational excellence in a fast-paced biotech environment.

Responsibilities

• Process invoices, employee expense reports, and credit card transactions.
• Support 2-way and 3-way matching for Prendio procurement system invoice review.
• Prepare and process bi-weekly disbursements including initiating ACH and Wire payments.
• Maintain and reconcile accounts payable records in NetSuite and Prendio, ensuring timely and accurate data entry.
• Collaborate with internal departments and external vendors to resolve discrepancies and answer inquiries including payment updates.
• Support month-end and year-end closing activities, including journal entry accruals, reconciliations, and the year end 1099 process.
• Assist with audits by preparing documentation and responding to auditor requests.
• Ensure proper documentation and approval of all transactions in accordance with internal controls in a SOX environment.
• Monitor and maintain vendor records, including updating and validating vendor banking information.
• Identify and suggest process improvements to enhance efficiency and accuracy.
• Handle confidential financial information with discretion and integrity.
• Other duties as assigned.

Qualifications

• Bachelor‚Äôs degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of accounts payable experience, ideally in the biotech or pharmaceutical industry.
• Experience working in a public company environment and familiarity with SOX compliance preferred.
• Proficiency with NetSuite is highly desirable.
• Experience with Prendio and Concur preferred.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Proficiency in Microsoft Excel at an intermediate level preferred.
• Excellent communication and interpersonal skills.
• Demonstrated integrity and ability to handle confidential information.
• Ability to work independently and collaboratively in a team environment.

Education

• Bachelor‚Äôs degree in Accounting, Finance, or related field preferred.