Accounts Payable Manager

Role Summary

The Accounts Payable (AP) Manager will support the Senior Manager of Procurement & AP by managing the day-to-day AP operations of multiple entities. This role will manage the processing of invoices, execution of payment runs, GL journal entry reviews, and account reconciliations. The AP Manager will be the point person for the AP activities, ensuring accuracy, timeliness, and compliance with company policies while maintaining strong collaboration cross-functionally with both vendors and internal stakeholders and support continuous improvement initiatives. This is a hybrid role and requires in-office collaboration 2-3x per week in our San Francisco Office.

Responsibilities

• AP Operations
  • Lead daily AP operations including managing the workload of the Accounts Payable team to ensure accuracy of AP data, timely vendor payments, and responsive handling of vendor inquiries; manage invoice processing, approvals, and vendor payments
  • Manage weekly and monthly payment runs, ensuring accuracy, timeliness, and compliance
  • Review and approve GL journal entries related to AP transactions
  • Lead monthly and quarterly account reconciliations, ensuring accuracy and completeness
  • Ensure AP activity is properly recorded in compliance with US GAAP and SOX controls
• Process & Controls
  • Maintain and enforce AP policies and procedures, ensuring compliance with internal controls
  • Identify opportunities for process automation to enhance efficiency, accuracy, and scalability
  • Proactively safeguard against duplicate payments and fraud
  • Responsible for SOX and audit walkthroughs
  • Manage Year End 1099 reporting
  • Support system enhancements and integrations (ERP, expense systems, etc.)
  • Research and determine use cases for AI chatbots/tools
• Vendor & Stakeholder Management
  • Serve as the primary point of contact for AP-related inquiries from vendors and internal stakeholders
  • Work closely with Procurement, Treasury, and Accounting to resolve issues and ensure alignment
  • Support vendor onboarding, payment terms negotiation, and dispute resolution
• Team Support
  • Provide guidance and training to AP staff on daily tasks and company policies
  • Act as a liaison between AP team members and the Senior Manager, escalating issues when necessary
  • Support SOX and audit requests and provide documentation as needed

Qualifications

• 7+ years of progressive experience in Procurement and AP with at least 1+ years in a lead or supervisory role
• Bachelor’s degree in accounting or finance
• Strong knowledge of AP processes, GL journal entries, and account reconciliations
• Hands-on experience with ERP systems (SAP preferred), MS Office and other finance systems (e.g., Concur, Coupa)
• Familiarity with US GAAP and basic SOX/internal control requirements as they relate to AP
• Strong proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, basic formulas) and working knowledge of Word and PowerPoint
• Working knowledge/experience with AI tools and their capabilities
• Self-motivated, organized, detail-oriented, proactive thinker with the ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills with the ability to escalate issues appropriately
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors

Skills

• AP processes and controls
• GL journal entries and account reconciliations
• ERP systems (SAP preferred), Concur, Coupa
• SOX compliance and internal controls
• US GAAP knowledge
• Advanced Excel skills (pivot tables, VLOOKUP)
• Vendor management and cross-functional collaboration
• Process improvement and automation

Education

• Bachelor’s degree in accounting or finance