Accounts Payable and Payroll Specialist

Role Summary

The Accounts Payable and Payroll Specialist is responsible for all accounts payable and payroll transactions ensuring accurate entry into the general ledger.

Responsibilities

• Enter all invoices into NetSuite and ensure accurate coding into the General Ledger, 3-Way match of Purchase Orders and that invoices agree with executed contracts.
• Upload invoices into Prendio Purchasing System and download 3-Way match packets to prepare for payment approval. Ensure that all payments comply with payment requirements (proof of receipt, Purchase Order, Invoice, and excluding sales tax if applicable).
• Update Accrual and Prepaid Schedules with Invoice and payment information.
• Update standing record information for Invoices not processed in Prendio.
• Prepare wires, ACHs and checks for processing. Obtain wire/ACH approvals of invoices using DocuSign and following the Signature Authority. Submit positive pay files to bank for Check Payments. Update payment support after a payment is made with check information.
• Book ACHs and Wire Payments in NetSuite.
• Prepare Wires or ACHs in Bank Website for approval, setup wire templates and wire payments in system.
• Process semi-monthly payroll through ADP Workforce, ensuring all changes are captured in Payroll accurately and in a timely manner.
• Prepare internal Payroll Change and New Hire forms for Payroll processing and auditing of payroll documents.
• Monitor vacation accruals in ADP.
• Respond to employee questions on Payroll.
• Review new hire and termination checklist paperwork for compliance and accuracy.
• Provide administrative support for HR tools and platforms (ADP Workforce Now, HealthEquity, COBRA) including updating the employee Payroll Portal in ADP.
• Organize and maintain HR employee files, maintaining accuracy in ADP.
• File Annual 1099s including TIN check verification.
• Maintain the highest level of confidentiality in all areas of responsibility.

Qualifications

• Required: Associates or bachelor‚Äôs degree with 3-7 years industry experience.
• Preferred: Bio-tech industry and Payroll experience.
• Preferred: NetSuite, Concur, Prendio, ADP and Equity edge experience but not required.

Education

• As indicated above in Qualifications.